Research Administrative Coordinator

Astera Cancer Care; Northern (KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

OneOncology is seeking a Research Administrative Coordinator to provide high-level administrative and operational support to the VP of Research and multiple research departments. The role ensures seamless coordination across teams and efficient communication flow, reporting to the VP, Clinical Research.

Responsibilities include calendar management, meeting scheduling, travel logistics, minutes, committee support, and contributing to KPI dashboards and site performance reports.

Qualifications

• Bachelor’s degree required.
• Experience in clinical research or healthcare administration preferred.
• Strong organizational, multi-tasking, and project management abilities.
• Excellent communication and interpersonal skills.
• Proficient with Word, Excel, PowerPoint and related tools.

Responsibilities

• Provide administrative support to VP, Research and leadership team including calendars, scheduling meetings, travel logistics, and reporting.
• Organize departmental meetings, prepare agendas, take minutes, and follow up on actions.
• Support preparation for team and sponsor meetings and KPI dashboards.
• Create standard reporting functions, aggregate site and central data, and report performance metrics in decks.

Skills

Organizational skills

Communication skills

Cross-functional collaboration

Microsoft Office

Education

Bachelor’s degree

Tools

Project management tools

Job description

OneOncology is positioning community oncologists to drive the future of medical care through a patient-centric, physician-driven, and technology-powered model to help improve the lives of everyone living with cancer and other diseases. Our team is bringing together leaders to the market place to help drive OneOncology’s mission and vision.

Why join us? This is an exciting time to join OneOncology. Our values-driven culture reflects our startup enthusiasm supported by industry leaders in oncology, urology, technology, and finance. We are looking for talented and highly-motivated individuals who demonstrate a natural desire to improve and build new processes that support the meaningful work of independent physicians and the patients they serve.

Job Description:

Role Summary:

The Research Administrative Coordinator provides high-level administrative and operational support to the VP, Research and various research departments within OneR. This role reports to the VP, Clinical Research and is crucial in ensuring seamless coordination between departments, supporting all teams across OneR. The coordinator will manage day-to-day administrative tasks and ensure communication flow across teams.

Responsibilities:

• Provide direct administrative support to the VP, Research and OneR leadership team including managing calendars, scheduling meetings, travel logistics, handling correspondence, and preparing reports.
• Organize departmental meetings, prepare agendas, take minutes, and follow up on action items.
• Assists with preparation for team and sponsor meetings.
• Supports the preparation of presentations and KPI dashboards by creating standard reporting functions, aggregating and interpreting site and central data, and reporting on performance metrics— including site enrollment figures and platform performance indicators —into standardized decks and communication.
• Assist with project tracking, preparing presentations, and coordinating communication across departments.
• Provide oversight for OneR contractor documentation through filing in ContractWorks, monitor contract start & end dates, identify pay rate when request and identify contract vendors.
• Assist with submitting expense reports, travel coordination and team event planning.
• Serve as an administrative liaison between the VP, research departments, and external stakeholders to facilitate and schedule meetings.
• Coordinate key initiatives across multiple research departments to ensure alignment, smooth project execution, and measure impact.
• Supports internal communication for OneR network. Including ensuring the OneR website remains current included but not limited to partnering with marketing on promoting OneR research, patient education, and branding.
• Assist with interdepartmental communications, ensuring that all teams are informed, engaged, and supported with OneR efforts and initiatives . Additional responsibilities as assigned to help drive our mission of improving the lives of everyone living with cancer.

Required or Preferred Qualifications:

• Bachelor’s degree required.
• Prior exposure to the Research Industry (preferred) Experience in providing administrative support in a clinical research setting or healthcare organization is highly preferred.

Essential Competencies:

• Strong organizational, multi-tasking, and project management skills.
• Strong communication and interpersonal skills.
• Ability to work cross-functionally to deliver on key initiatives.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
• Attendance is an essential job function.

#LI-REMOTE

OneOncology was founded by community physicians, for community physicians, with the mission of improving the lives of everyone living with cancer and other diseases. Our goal is to enable community medical practices to remain independent and to improve patient access to care in their communities, all at a lower cost than in the hospital setting. OneOncology supports our platform of community medical practices through group purchasing, operational optimization, practice growth, and clinical innovation. Our partner practices comprise approximately 2,300+ providers who care for approximately 1.5 million patients across 20 states.