Research Administration Analyst (multiple opportunities)

UW Advancement Careers; Seattle (WA); On-site; USD 82,000 - 101,000; Full time

Job summary

The University of Washington through UW Advancement Careers invites applications for a Research Administration Analyst to join the centralized award setup and modification team. You will own award transactions from intake to completion, ensuring accuracy, timeliness, and compliance in sponsored research administration.

Reporting to the Executive Director, you will collaborate with departments and central offices, manage a high-volume workload, and apply established procedures to ensure quality

Qualifications

• Bachelor's degree in business administration, public administration, finance, research administration, or related field, or equivalent education/experience.
• Four years of experience in business administration, public administration, finance, or research administration.

Responsibilities

• Owns assigned award setup and modification transactions from intake through completion.
• Review documents and requirements to determine processing actions and institutional needs.
• Initiate award setup/modification in SAGE and related systems with data accuracy and compliance.
• Coordinate with departments and stakeholders to resolve issues and obtain information.
• Monitor progress, validate actions, and communicate status to stakeholders.
• Maintain auditable documentation and perform quality reviews for compliance.

Skills

Organizational skills

Analytical skills

Communication skills

Customer service

Enterprise systems

Cross-functional coordination

Sponsored research

Education

Bachelor's degree in business/administration/finance

Equivalent education/experience

Tools

SAGE

Workflow tools

Case-management systems

Job description

Job Description

We have an outstanding opportunity for a Research Administration Analyst to join the team.

About This Opportunity

Reporting to the Executive Director, the Research Administration Analyst is responsible for providing centralized award setup and modification services on behalf of participating University units, supporting the accurate, timely, consistent, and compliant administration of sponsored research awards. The Research Administration Analyst owns assigned award setup and modification transactions from intake through successful completion.

Job Description

We have an outstanding opportunity for a Research Administration Analyst to join the team.

About This Opportunity

Reporting to the Executive Director, the Research Administration Analyst is responsible for providing centralized award setup and modification services on behalf of participating University units, supporting the accurate, timely, consistent, and compliant administration of sponsored research awards. The Research Administration Analyst owns assigned award setup and modification transactions from intake through successful completion.

Key Responsibilities

• 60%: Centralized Award Setup and Modification Services
• Responsible for managing assigned award setup and modification transactions from intake through completion within RAC's centralized service model by:
  • Reviewing award documents, requests, and supporting materials to determine required processing actions and institutional requirements.
  • Initiating award setup and modification transactions in SAGE and related systems while ensuring data accuracy, completeness, and compliance.
  • Coordinating with departmental, central office, and research stakeholders to resolve routine issues and obtain required information.
  • Monitoring transaction progress, validating completed actions, and communicating status, requirements, and outcomes to stakeholders.
  • Managing a high-volume workload and meeting established service, quality, and productivity expectations.
• 25%: Standardized Process Execution, Documentation, and Quality Control
  • Applying established procedures, decision tools, service standards, and quality-control practices.
  • Maintaining complete, accurate, and auditable transaction documentation and records.
  • Performing quality reviews to ensure consistency, compliance, and accuracy of completed work.
  • Identifying recurring issues, documentation gaps, and processing risks for leadership review.
  • Supporting implementation of updated procedures, workflows, and operating practices.
• 10%: Customer Support and Cross-Functional Coordination
  • Responsible For Service-oriented Coordination And Communication By
    • Serving as the primary operational contact for assigned transactions.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.

Minimum Qualifications

• Bachelor's degree in business administration, public administration, finance, research administration, or a related field; or an equivalent combination of education and relevant experience in administration, research administration, or finance.
• Four years experience in business administration, public administration, finance, or research adminstration.

Preferred Qualifications

• Experience performing complex administrative, operational, financial, research administration, or transaction-processing work.
• Demonstrated ability to interpret and apply policies, procedures, business rules, and documented standards.
• Demonstrated ability to manage multiple concurrent priorities, resolve routine issues independently, and follow work through completion.
• Strong organizational, analytical, communication, and customer-service skills, with proficiency using enterprise business systems, databases, workflow tools, or comparable technology.
• Experience in sponsored research administration within a university, academic medical center, research organization, or similar environment.
• Experience with post-award research administration, including award setup, award modification, grant management, or sponsored-project financial administration.
• Knowledge of federal and non-federal sponsored research regulations, sponsor requirements, and award administration practices.
• Experience interpreting sponsor award notices, agreements, amendments, or other complex administrative documents.
• Experience working in a shared-services, centralized-service, high-volume processing, or continuous-improvement environment, including use of workflow, case-management, or quality-control processes.

About The Team

The Office of Research is led by the Vice Provost for Research and oversees three administrative units: Human Subjects Division (HSD), Office of Sponsored Programs (OSP), and Office of Research Information Services (ORIS).

https://research.washington.edu/research/or/

Compensation, Benefits And Position Details

Pay Range Minimum: $91,476.00 annual

Pay Range Maximum: $91,476.00 annual

Other Compensation: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift: First Shift (United States of America)

Temporary or Regular?: This is a regular position

FTE (Full-Time Equivalent): 100.00%

Union/Bargaining Unit: Not Applicable

About The UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.