Research Administration Analyst (multiple opportunities)

University of Washington; Seattle (WA); On-site; USD 82,000 - 101,000; Full time

Job summary

University of Washington is seeking a Research Administration Analyst to join the Office of Research. You will own centralized award setup and modification transactions from intake through completion, ensuring data accuracy, compliance, and timely processing.

This role partners with departments and central offices to resolve issues and keep sponsors satisfied. You will be part of a high‑volume, service‑oriented team within RAC, applying procedures, maintaining auditable records, and supporting

Qualifications

• Bachelor's degree in business, public administration, finance, research administration, or related field, or equivalent combination of education and relevant experience.
• Four years of experience in business administration, public administration, finance, or research administration.
• Experience interpreting sponsor regulations and award notices, and applying policies and procedures.
• Experience with enterprise systems, databases, workflow tools, or similar technology in high‑volume processing environments.
• Strong organizational, analytical, communication, and customer‑service skills.

Responsibilities

• Manage centralized award setup and modification transactions from intake through completion.
• Coordinate with departmental, central office, and research stakeholders to obtain required information and resolve routine issues.
• Monitor progress, validate completed actions, and communicate status and outcomes to stakeholders.
• Provide customer support and cross‑functional coordination as the primary operational contact for assigned transactions.

Skills

Administrative experience

Communication skills

Customer service

Education

Bachelor's degree in business administration or related field

Job description

Research Administration Analyst (multiple opportunities) - University of Washington# Careers at UW## Research Administration Analyst (multiple opportunities)Apply: Seattle, WA: Full time: Posted Yesterday: REQ-0000138368**Job Description****We have an outstanding opportunity for a Research Administration Analyst to join the team.**### About this OpportunityReporting to the Executive Director, the Research Administration Analyst is responsible for providing centralized award setup and modification services on behalf of participating University units, supporting the accurate, timely, consistent, and compliant administration of sponsored research awards. The Research Administration Analyst owns assigned award setup and modification transactions from intake through successful completion.### ### Key Responsibilities · 60%: Centralized Award Setup and Modification ServicesResponsible for managing assigned award setup and modification transactions from intake through completion within RAC's centralized service model by:o Reviewing award documents, requests, and supporting materials to determine required processing actions and institutional requirements.o Initiating award setup and modification transactions in SAGE and related systems while ensuring data accuracy, completeness, and compliance.o Coordinating with departmental, central office, and research stakeholders to resolve routine issues and obtain required information.o Monitoring transaction progress, validating completed actions, and communicating status, requirements, and outcomes to stakeholders.o Managing a high-volume workload and meeting established service, quality, and productivity expectations.· 25%: Standardized Process Execution, Documentation, and Quality ControlResponsible for executing work in accordance with RAC operating standards by:o Applying established procedures, decision tools, service standards, and quality-control practices.o Maintaining complete, accurate, and auditable transaction documentation and records.o Performing quality reviews to ensure consistency, compliance, and accuracy of completed work.o Identifying recurring issues, documentation gaps, and processing risks for leadership review.o Supporting implementation of updated procedures, workflows, and operating practices. · 10%: Customer Support and Cross-Functional CoordinationResponsible for service-oriented coordination and communication by:o Serving as the primary operational contact for assigned transactions.### ### **Required Qualifications****To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.**### ### **Minimum Qualifications****Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.*** Bachelor's degree in business administration, public administration, finance, research administration, or a related field; or an equivalent combination of education and relevant experience in administration, research administration, or finance.* Four years experience in business administration, public administration, finance, or research adminstration.### ### Preferred Qualifications* Experience performing complex administrative, operational, financial, research administration, or transaction-processing work.* Demonstrated ability to interpret and apply policies, procedures, business rules, and documented standards.* Demonstrated ability to manage multiple concurrent priorities, resolve routine issues independently, and follow work through completion.* Strong organizational, analytical, communication, and customer-service skills, with proficiency using enterprise business systems, databases, workflow tools, or comparable technology.* Experience in sponsored research administration within a university, academic medical center, research organization, or similar environment.* Experience with post-award research administration, including award setup, award modification, grant management, or sponsored-project financial administration.* Knowledge of federal and non-federal sponsored research regulations, sponsor requirements, and award administration practices.* Experience interpreting sponsor award notices, agreements, amendments, or other complex administrative documents.* Experience working in a shared-services, centralized-service, high-volume processing, or continuous-improvement environment, including use of workflow, case-management, or quality-control processes.### ### ### ### About the TeamThe Office of Research is led by the Vice Provost for Research and oversees three administrative units: Human Subjects Division (HSD), Office of Sponsored Programs (OSP), and Office of Research Information Services (ORIS).https://research.washington.edu/research/or/**Compensation, Benefits and Position Details****Pay Range Minimum:**$91,476.00 annual**Pay Range Maximum:**$91,476.00 annual**Other Compensation:**-**Benefits:**For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/**Shift:**First Shift (United States of America)**Temporary or Regular?**This is a regular position**FTE (Full-Time Equivalent):**100.00%**Union/Bargaining Unit:**Not Applicable**About the UW**Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.**Our Commitment**The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail] considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.