Research Accounting Coordinator

Inside Higher Ed

San Diego (CA)

On-site

USD 33,062 - 38,572

Full time

14 days+

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Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plan

Paid time off

Tuition reimbursement

Patient advocacy services

Transit/parking program

Job summary

A noted educational organization in California seeks a Research Accounting Coordinator. The role involves managing fund setups for grants, ensuring compliance and financial accuracy, and providing department support. Candidates should have a Bachelor's degree in Accounting or related fields along with strong analytical and communication skills. This is a full-time, entry-level position offering a competitive hourly wage and comprehensive benefits.

Qualifications

Minimum of 1 year of professional experience in research administration or financial operations.

Responsibilities

Handle fund setup for grants and gifts, subcontract invoicing, and cash receipt coding.
Update aging schedules and file award and proposal documents.
Prepare and process journal entries, including graduate student expenses.

Skills

Excellent analytical skills

Organizational skills

Communication skills

Proficient in Microsoft Office

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Job description

Join to apply for the Research Accounting Coordinator role at Inside Higher Ed

This position supports the Research Accounting Department by handling fund setup for grants and gifts, subcontract invoicing, and cash receipt coding. Responsibilities include updating aging schedules, filing award and proposal documents, and assisting with journal and budget entries. The role also provides general support to the department with other tasks such as financial reporting, compliance reviews, and other assigned projects.

Who We Are

The Salk Institute is an internationally renowned research institution that values all members of its scientific community. We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces perspectives across disciplines, professional acumen, and unique life experiences, fostering innovation and belonging. Together, we strive to improve the wellbeing of humanity through groundbreaking research.

Founded by Jonas Salk, developer of the first safe and effective polio vaccine, the Institute is an independent, nonprofit research organization and architectural landmark: small by choice, intimate by nature, and fearless in the face of any challenge. Salk’s vibrant community has many talented individuals from varied backgrounds, each playing a crucial role in driving our mission forward. From visionary leaders to dedicated administrators and brilliant faculty members, the Institute is united by a shared passion for scientific exploration and innovation.

What Your Key Responsibilities Will Be

Fund Setup

Set up funds for gifts and grants in the financial system based on award documents (attributes, budgets, indirect costs, and funding sources).
Ensure proper fund set-up to support reliable reporting in external systems.
Create electronic grant files in the Banner Document Management System.
Prepare fund checklists after setup is complete.

Accounting And Financial Functions

Review and code payments to grants and gifts on the cash receipt report; update aging report as payments are received.
Monthly subcontract invoicing for incoming subawards, comparing expenditures to awarded budget.
Setup budgets as outlined in award proposal.
Review laboratory purchases under $2,500 for compliance with agency and institutional policies.
Prepare and process journal entries, including graduate student expenses, budget adjustments, monthly scientific services, and entries to funds as requested by the RACT team.

Department Operations

Distribute monthly reports to the RACT team, which include financial report due dates, personnel distribution changes, chart of accounts, and other reports as needed.
Manage and purchase department office supplies, provide phone coverage, and handle other basic office management duties.
Prepare and send monthly central supply memos to labs.
Sends quarterly time and effort reports to faculty.

Special Projects

Complete special projects as requested by the Director and Assistant Director/Manager of Research Accounting Department within the scope of post-award administration of sponsored research projects.
Process fiscal year-end journal entries for the Senior Director of RACT.
Perform other related duties as assigned by management.

What We Require

Bachelor’s degree in Accounting, Finance, Business Administration, or related field, or equivalent experience.
Minimum of 1 year of professional experience in research administration or financial operations.
Excellent analytical, organizational, and communication skills.
Proficient computer skills: Microsoft Office.

What We Can Offer

The expected pay range for this position is $24.00–$28.00 hourly. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as the scope and responsibilities of the position, the applicant’s qualifications, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

Benefits

Salk Institute offers competitive benefits, including medical, dental, vision, retirement, paid time off, tuition reimbursement, patient advocacy services, and transit/parking program.

Equal Employment Opportunity Statement

The Salk Institute for Biological Studies is an Equal Opportunity Employer and is committed to providing equal access to opportunities for students, employees, applicants for employment and other visitors. Salk has also adopted and maintained a policy to encourage professional and respectful workplace behavior and prevent discriminatory and harassing conduct in its workplace.

Accordingly, the Institute prohibits harassment and discrimination in employment on the basis of, and considers all qualified applicants for employment without regard to, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, medical condition, marital status, age, sex, gender identity, sexual orientation, veteran status, and any other status protected by state or federal law.

Discrimination is prohibited with any intersectionality of the above‑mentioned characteristics, including:

Any combination of characteristics.
A perception that the person has any of the characteristics or any combination of those characteristics.
A perception that the person is associated with a person who has, or is perceived to have, any of those characteristics or any combination of those characteristics.

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