Representative - Accounts Payable 1

Atlas Healthcare Partners LLC; Phoenix (AZ); On-site; USD 42,000 - 60,000; Full time

Job summary

Atlas Healthcare Partners LLC in Phoenix, AZ is seeking an Accounts Payable Representative to perform daily invoice processing, match invoices with receipts, and resolve discrepancies with clinical and procurement teams.

Ideal candidates have a high school diploma or GED with 1–2 years of accounting or AP experience, strong Excel skills, and the ability to handle confidential information with professionalism. The role requires accuracy and teamwork in a dynamic setting.

Qualifications

• High school diploma or GED with 1–2 years in accounting or AP.
• Proficient with Excel and standard office software.
• Ability to maintain confidentiality and communicate professionally.

Responsibilities

• Verify accuracy of department documents by matching invoices to receipts.
• Prepare vendor account reconciliations and respond to inquiries.
• Reconcile large volumes of invoices and resolve PO discrepancies.
• Multitask and communicate with diverse teams in a fast-paced environment.
• Perform additional tasks as assigned.

Skills

Data entry

Excel proficiency

Communication skills

Organizational skills

Education

High School Diploma or GED

Tools

Envi software

Oracle software

Job description

JOB TITLE

Representative - Accounts Payable 1

POSITION SUMMARY

This position is responsible for managing daily workload, facilitating customer service, providing technical assistance and problem resolution for assigned area with limited supervision.

ESSENTIAL FUNCTIONS

• Verifies accuracy and completeness of department documents by matching invoices to receipts, confirms costs and quantities, ensuring completeness of supporting documentation, and validates purchase orders. Resolves discrepancies with clinical and procurement teams through email, excel workbook tracking and monthly meetings.
• Assists with research, filing, data entry and recording and maintaining accurate and complete financial records
• Prepares Vendor Account Reconciliation and respond to vendor inquiries. Reconciles receipts not invoiced items, requests missing invoices and documents aged items.
• Ability to multitask, collaborate and communicate well with individuals of all backgrounds in a fast-paced environment
• Performs additional tasks or projects as assigned.

Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of Atlas Healthcare with excellent service experience by consistently demonstrating our core values each and every day.

NOTE: The essential functions are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Specific tasks or responsibilities will be documented as outlined by the incumbent's immediate manager.

MINIMUM QUALIFICATIONS

High school diploma or GED required. Requires proficiency typically attained with equivalent combination of education and experience of 1-2 years in accounting, finance, accounts payable, accounts receivable or related field within a large organization.

Strong working knowledge of mathematics and general office procedures required. Must have professional computer proficiency with a working knowledge of various desktop software including medium to high proficiency in excel. The individual is expected to maintain a calm and professional demeanor, work independently and be able to maintain highly confidential data. Highly effective communication and organizational skills are essential.

PREFERRED QUALIFICATIONS

Data Entry, document management, file creation and accounts payable experience preferred; Healthcare experience preferred; Proficiency with 10-key calculator preferred. Working knowledge of Envi software and Oracle software is highly preferred.

PHYSICAL DEMANDS/ENVIRONMENT FACTORS

• Requires extensive sitting with periodic standing and walking.
• May be required to lift up to 20 pounds.
• Requires significant use of computer, phone and general office equipment.
• Needs adequate visual acuity, ability to grasp and handle objects.
• Needs ability to communicate effectively through reading, writing, and speaking in person or on telephone.
• May require off-site travel

SCOPE AND COMPLEXITY

The incumbent must complete a variety of requests within specific time requirements that satisfy the demands of multiple departments, facilities, vendors and system wide accountabilities. Incumbent must independently reconcile multiple vendor statements of account, process large volumes of invoices, provide daily analysis and resolution for unmatched invoices. The incumbent is required to have effective communication and problem-solving skills to work effectively with facility buyers and procurement team to resolve invoice/P.O. discrepancies. The incumbent is expected to provide excellent customer service; identify company and/or regulatory compliance issues when appropriate to resolve problems. Confers with supervisor on unusual situations. Internal interactions are with all levels of employee through senior management. External interactions are with vendors, independent contractors, etc.