Reporting Specialist - 33549

Chickasaw Nation; Ada (OK); On-site; USD 42,000 - 52,000; Full time

Job summary

Chickasaw Nation is seeking a Full Time Reporting Specialist to join the Grant Reporting Team at the Youth & Family Building in Ada, Oklahoma. The role provides support to the grant project director for programmatic and financial reports.

Your responsibilities include identifying reporting requirements for 100-250 federally funded programs, managing deadlines, coordinating with agencies, and assisting with templates and submissions to ensure accurate reporting.

Qualifications

• Requires basic computer skills and familiarity with common software tools.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to learn new reporting templates and data systems quickly.

Responsibilities

• Advise project developer of financial requirements during proposal process.
• Identify all program and financial reporting requirements for 100-250 federally funded programs and timelines.
• Review terms and conditions to ensure reporting requirements are met.
• Manage project reporting timelines for programmatic and financial reporting; ensure on-time submissions.
• Assist with reporting templates and submissions, including creating templates in MS or Adobe Acrobat.
• Coordinate with federal agencies to ensure accuracy of programmatic and financial reporting.

Skills

Basic Computer skills

Education

High School, GED or Equivalent

Associates Degree in directly related field

Associate’s degree in business administration or related field

Tools

Microsoft Office Suite

Job description

Description

We are currently looking for aFull Time Reporting Specialistto join our Grant Reporting Team team located at the Youth & Family Building working.

Summary:This position provides assistance to the grant project director for programmatic and financial reports.

Responsibilities:

• Advise the project developer of any financial requirements, if known, during the initial proposal process
• Responsible for the identification of all program and financial reporting requirements for arange of 100-250 federally funded programs; and reporting timelines associated withawarded federal grant projects, contracts or agreements
• Review and research assigned federal award terms and conditions to ensure reportingrequirements are met
• Manage the project reporting timelines for both programmatic and financial reporting and ensure reports are submitted on time
• Assist project directors with reporting templates, edits and submission. Including creation ofthe template in Microsoft and/or Adobe Acrobat
• Participate in the post-award review meeting
• Coordinate with project support on the status on assigned grants
• Maintains list of reporting due dates and keeps the reporting manager informed of any issues
• Work with budgeting and support and internal audit, as needed, to coordinate data sharing and data collection
• Responsible for maintaining reporting website information for reports submission. Includingupdating/changing passwords, attend technical assistance webinars for instructions andreport submissions
• Ensures project close-out
• Audits files throughout life cycle of grant
• Advise the reporting manager on any findings during reporting
• Coordinate with federal agencies to ensure both programmatic and financial reportingrequirements are accurate
• Attends relevant national, regional and local meetings
• Performs all other duties as assigned

Competencies:

Essential:

• Able to follow instructions, both written and oral
• Able to adhere to all scheduling and attendance requirements
• Ability to maintain a high level of confidentiality in all matters
• Ability to work independently
• Honesty, truthfulness, reliability, accountability
• Prioritizes, meets deadlines and works independently in a high-pressure environment and uses appropriate judgement in upward communication regarding assignments
• Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines
• Ability to multitask
• Organizes work and assigned area logically and orderly
• Relates problems and translates understandable solutions
• Works well within a team
• Organizational and time-management abilities
• Able to verbally communicate in a professional and positive manner with other team members, departments, guests and management
• Writes effective communications with team, departments, guests and management
• Prepares role specific reports

Skills:

Essential:

• Basic Computer skills
• Must be familiar with the Microsoft Office Suite of products

Experience:

Nonessential:

• 1 year directly related experience

Education:

Essential:

• High School, GED or Equivalent

Nonessential:

• Associates Degree in directly related field

Nonessential:

• Associate’s degree in business administration or related field

Credentials:

Essential:

• Pass general background check
• Standard Driver's License

Working Conditions:

Essential:

• Pass pre-employment drug test
• Sitting up to 50% of shift
• Manual dexterity
• Sometimes bend, kneel, stoop, push, reach
• Sometimes lift and or carry up to 10 lbs
• Works in an office setting
• Requires light travel
• Must be flexible with work schedule

Training

It is the responsibility of each employee to attend required training for their position or profession as determined by their line of support (LOS) or the leadership of the Chickasaw Nation. It is the responsibility of those who supervise, manage or otherwise lead employees or teams to ensure each employee has access to and receives all required training.

Mission, Vision & Core Values

Mission:

• To enhance the overall quality of life of the Chickasaw people.

Vision:

• To be a nation of successful and united people with a strong cultural identity.

Core Values:

• The Chickasaw People
• Cultural Identity
• Servant Leadership