Repairs & Maintenance Assistant

Hawaii State Archives; Kailua (HI); On-site; USD 53,000 - 67,000; Full time

Job summary

Hawaii State Archives on Hawaii Island is seeking a detail-oriented professional to support public works operations through administration and coordination. You will receive and coordinate requests for repair and maintenance of schools and other public buildings, conduct informal bid purchasing, and maintain operating and fiscal data critical to project tracking.

The role requires strong reading and comprehension of written directions, supervisory aptitude, and the ability to manage multiple

Qualifications

• Graduation from high school; substitutions allowed based on equivalent experience.
• Two years of general work experience involving keeping written records.
• Specialized experience in scheduling, purchasing, selling, or estimating costs for building construction or maintenance.

Responsibilities

• Receive and coordinate requests for repair and maintenance of schools and other public buildings.
• Conduct informal bid purchasing for supplies, materials and services.
• Maintain pertinent operating and fiscal data.
• Perform other related duties as assigned.

Skills

Supervisory aptitude

Record keeping

Education

High school diploma

Job description

Recruitment Number 25-0410. The immediate vacancy is with the a, Hawaii Island.

Recruitment Information

Recruitment Number 25-0410. The immediate vacancy is with the Department of Accounting & General Services in Kon'a, Hawaii Island.

Salary: $4,742 to $6,003 per month (SR-18, Step C to I).

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Duties Summary

Receive and coordinate requests for the repair and maintenance of schools and other public buildings; conduct informal bid purchasing for supplies, materials and services required in repairs and maintenance; maintain pertinent operating and fiscal data; and perform other related duties as assigned.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

Legal Authorization To Work Requirement

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

Education

Graduation from high school. Excess experience of the type described below or work experience requiring the ability to read and comprehend and apply written directions or a high degree of verbal skill may be substituted for education on a year-for-year basis.

General Experience

TWO (2) YEARS of general work experience which required the keeping of written records. Such record keeping experience may have been acquired in the performance of duties in which record keeping comprised the major portion of the job responsibilities. The record keeping experience may also have been gained in trades, custodial, clerical or any other general field of employment in which the record keeping function may have constituted a small but vital portion of the responsibilities of the position.

Specialized Experience

• SCHEDULING building construction or maintenance work which included such duties as receiving requests for construction or maintenance; recommending or determining priorities; scheduling jobs; making estimates of time, manpower and materials required for jobs; following up on status of various jobs; preparing status reports; and performing other duties related to the scheduling of building construction or maintenance work.
• PURCHASING building construction or maintenance materials or services which included such duties as studying market conditions and prices; selecting sources of supply; preparing purchase orders, bid proposals, contracts or similar instruments; analyzing cost price proposals; and performing other duties related to the purchasing of building construction or maintenance materials or services.
• SELLING building construction or maintenance materials or services which included such duties as preparing bids, calling on customers, displaying and demonstrating merchandise; estimating or quoting prices; preparing forms and sales contracts; preparing reports of transactions; and performing other duties related to the sales of building construction or maintenance materials or services.
• ESTIMATING labor and material costs of construction or maintenance materials or services which included such duties as examining specifications; compiling itemized materials and price lists; computing cost estimates of materials and labor; and performing other duties related to estimating construction or maintenance costs.

Supervisory Aptitude

Applicants must possess supervisory aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular assignments which involve some supervisory responsibilities or aspects; by details to supervisory positions; by completion of work assignments; or by favorable appraisals of a supervisor indicating the possession of supervisory potential.

Driver's License

Some positions may require possession of a valid driver's license at the time of appointment.

Substitutions Allowed

Relevant substitutions as described in the Minimum Qualification Requirements may apply.

The information provided above represents a summary of the complete Minimum Qualification Requirements (MQRs). To view the MQRs in their entirety, please CLICK HERE (Download PDF reader).

01606:050818:03:KI

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call [phone] for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.

CLICK HERE (Download PDF reader) for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.