Repairs & Maintenance Assistant

Hawaii State Archives; Hawaii; On-site; USD 53,000 - 67,000; Full time

Job summary

Hawaii State Archives is seeking a civil service employee to receive and coordinate repair requests for schools and public buildings, and to handle informal bid purchasing and data upkeep. This role requires robust record keeping and attention to budgets, with opportunities to contribute to ongoing public works projects.

Required qualifications include a high school diploma, supervisory aptitude, and a valid driver’s license; substitutions may apply for education or experience.

Qualifications

• Legal authorization to work in the United States.
• High school diploma required with substitution possible for higher education or experience.
• Two years of general work experience with record keeping.
• Specialized experience in scheduling, purchasing, selling, and estimating building materials or services.
• Supervisory aptitude demonstrated through assignments or progress in roles.
• Valid driver's license at the time of appointment.
• Substitutions allowed as described in the minimum qualification requirements.

Responsibilities

• Receive and coordinate requests for repair and maintenance of schools and public buildings.
• Conduct informal bid purchasing for supplies and services.
• Maintain operating and fiscal data and perform related duties as assigned.

Skills

Record keeping

Scheduling

Purchasing

Estimating

Bid proposals

Verbal communication

Education

High school diploma

Job description

Recruitment Information

Recruitment Number 25-0434 - The immediate vacancy is with the Department of Accounting & General Services.

Salary: $4,742 to $6,003 per month (SR-18, Step C to I).

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors. A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Receive and coordinate requests for the repair and maintenance of schools and other public buildings; conduct informal bid purchasing for supplies, materials and services required in repairs and maintenance; maintain pertinent operating and fiscal data; and perform other related duties as assigned.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

Legal Authorization To Work: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

Education: Graduation from high school. Excess experience of the type described below or work experience requiring the ability to read and comprehend and apply written directions or a high degree of verbal skill may be substituted for education on a year-for-year basis.

General Experience: TWO (2) YEARS of general work experience which required the keeping of written records. Such record keeping experience may have been acquired in the performance of duties in which record keeping comprised the major portion of the job responsibilities. The record keeping experience may also have been gained in trades, custodial, clerical or any other general field of employment in which the record keeping function may have constituted a small but vital portion of the responsibilities of the position.

Specialized Experience:

• SCHEDULING building construction or maintenance work which included such duties as receiving requests for construction or maintenance; recommending or determining priorities; scheduling jobs; making estimates of time, manpower and materials required for jobs; following up on status of various jobs; preparing status reports; and performing other duties related to the scheduling of building construction or maintenance work.
• PURCHASING building construction or maintenance materials or services which included such duties as studying market conditions and prices; selecting sources of supply; preparing purchase orders, bid proposals, contracts or similar instruments; analyzing cost price proposals; and performing other duties related to the purchasing of building construction or maintenance materials or services.
• SELLING building construction or maintenance materials or services which included such duties as preparing bids, calling on customers, displaying and demonstrating merchandise; estimating or quoting prices; preparing forms and sales contracts; preparing reports of transactions; and performing other duties related to the sales of building construction or maintenance materials or services.
• ESTIMATING labor and material costs of construction or maintenance materials or services which included such duties as examining specifications; compiling itemized materials and price lists; computing cost estimates of materials and labor; and performing other duties related to estimating construction or maintenance costs.

Supervisory Aptitude: Applicants must possess supervisory aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular assignments which involve some supervisory responsibilities or aspects; by details to supervisory positions; by completion of work assignments; or by favorable appraisals of a supervisor indicating the possession of supervisory potential.

Driver's License: Applicants must possess a valid driver's license at the time of appointment.

Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements may apply.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call [phone] for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.