Rental Equipment Coordinator- Heavy Civil Infrastructure

Sbusa; Brownsville (Fayette County); In loco; USD 52.000 - 68.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical Insurance

Dental Insurance

Vision Insurance

401K Plan with company match

Life Insurance

Disability Insurance

Paid Time Off

Paid Holidays

Descrizione del lavoro

Fay, S&B USA Construction seeks a Rental Equipment Coordinator to keep the Equipment Group's rented and owned assets moving to the right jobs across the Mid-Atlantic. You will manage sourcing, scheduling, tracking, off-renting and maintain certificates of insurance and records.

The role also covers general accounting duties such as setting up rental units, establishing billing rates and ensuring proper cost coding to jobs. Strong Excel/Outlook skills and a valid driver's license are required.

Competenze

• 2+ years of experience in equipment rental, construction logistics, dispatch, purchasing or construction accounts payable.
• Proficiency with Microsoft Excel and Outlook.
• Valid driver's license and a clean driving record.
• Experience with vendor management and invoice processing.
• Knowledge of job cost coding and basic bookkeeping.

Mansioni

• Coordinate rental equipment needs with project managers and field teams.
• Source quotes, negotiate terms, and issue purchase orders.
• Track equipment on rent, log usage, and prepare weekly reports.
• Assist with accounts payable and three-way invoice matching.
• Maintain insurance certificates and vendor files.

Conoscenze

Excel

Outlook

Communication

Time management

Vendor negotiation

Attention to detail

Problem solving

Driver's license

AP knowledge

Equipment knowledge

Formazione

High school diploma

College degree preferred

Strumenti

Viewpoint Vista

HCSS

Sage 300 CRE

Equipment-tracking software

Descrizione del lavoro

Fay, S&B USA Construction builds complex infrastructure across the Mid-Atlantic such as major bridges, tunnels, highways, and P3 programs that demand technical depth and strong field leadership. Safety, quality, and schedule are not checkboxes here - they are the standard we hold ourselves to on every project, every day. Whether you are early in your career looking for the kind of project exposure that accelerates growth, or a seasoned professional ready to lead work at the highest level, you will find both here. We invest in the people who build with us, and the projects we take on reflect that commitment.

The primary role of the Rental Equipment Coordinator is to keep the Equipment Group's rented and owned equipment moving to the right jobs at the right cost. Most of this role (about 75%) is managing rental equipment project needs: sourcing, scheduling, tracking, off-renting, and keeping contracts and insurance certificates in order. The rest (about 25%) is general accounting duties: setting up rental units, establishing billing rates pursuing purchase orders, and then assurance that the coding of the equipment costs to jobs and processing accounts payable for equipment vendors.

Rental Coordination (Primary focus, about 75%)

• Take equipment requests from project managers and superintendents, and confirm specs, need dates and site access.
• Coordination with the Logistics department as needed.
• Decide whether to use company-owned equipment or rent, based on availability and cost.
• Get quotes from approved rental vendors, compare rates and issue purchase orders.
• Negotiate rates, extended-rental discounts and delivery terms with vendors.
• Schedule deliveries, pickups and equipment transfers between jobsites.
• Call off rentals promptly when work is finished to avoid idle charges.
• Keep an accurate log of all equipment on rent: job, location, start date, rate and expected off-rent date.
• Produce weekly detailed project equipment listings and on-rent reports for project managers.
• Track meter readings and fuel usage, and document equipment condition at delivery and return.
• Handle damage claims, breakdowns and replacements with vendors.
• Keep rental agreements, certificates of insurance and inspection records on file.
• Flag long-term rentals where buying or reallocating owned equipment would save money.

General accounting (about 25%)

Cost coding

• Code all rental, equipment, trucking, fuel and repair costs to the correct job, phase and cost code.
• Review job cost reports with project managers and correct mis-coded charges.
• Prepare internal equipment charge-outs to jobs for company-owned equipment.
• Support month-end close with accruals for open rentals and unbilled charges.

Accounts payable

• Receive, log and enter equipment vendor invoices into the accounting system.
• Match invoices to purchase orders, receiving records and actual on/off-rent dates (three-way match) before approval.
• Route invoices for approval and keep them moving so vendors are paid on time.
• Resolve billing discrepancies, damage charges and credits with vendors.
• Reconcile vendor statements and fuel card statements each month.
• Keep vendor files current, including W-9s, certificates of insurance and lien waivers.
• Answer vendor questions about payment status.

Qualifications

Required

• High school diploma or equivalent.
• 2+ years of experience in equipment rental, construction logistics, dispatch, purchasing or construction accounts payable.
• Working knowledge of common construction equipment: excavators, loaders, lifts, telehandlers, compactors, generators and light towers.
• Working knowledge of accounts payable and job cost coding, with solid bookkeeping and math skills.
• Proficiency with Microsoft Excel and Outlook.
• Valid driver's license and a clean driving record.

Preferred

• College degree, or an associate's degree in accounting, business, construction management or supply chain.
• Experience with construction ERP, accounting or equipment-tracking software (for example Viewpoint Vista, HCSS, Sage 300 CRE or similar).
• Existing relationships with regional rental vendors.
• OSHA 10 certification.

Skills

• Excellent organization, time management, attention to detail and communication skills.
• Firm but professional negotiator with vendors.
• Personable and outgoing demeanor, with the ability to multi-task in a quickly changing environment.

Physical demands and work environment

• Office work with extended periods at a computer and on the phone.
• Regular time in the yard and on jobsites, with exposure to weather, noise, dust and moving equipment.
• Must wear required PPE on site; walk uneven terrain and climb onto equipment to read meters.
• Lift up to 50 lbs occasionally.

Benefit Summary :

• Medical Insurance, Dental Insurance, Vision Insurance, 401K Plan with a company match, Life Insurance, Disability Insurance, Paid Time Off, Paid Holidays

Core Values

• Work Safely: Safety is our Culture
• Deliver Return: Earning a fair profit increases