Rental Coordinator (On-Site)

Ziegler Cat; Mankato (MN); On-site; USD 50,000 - 74,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

15 days PTO (first year)

Job summary

Ziegler Rental, a division of Ziegler Companies, is seeking a Rental Coordinator to manage rental agreements from creation to closure and communicate updates to customers and internal teams. The role is on-premise in the hiring branch, with a Monday–Friday schedule and occasional overtime.

You will support the Rental Sales Team, generate quotes, monitor reports, coordinate deliveries, and ensure accurate invoicing while building product knowledge across our Cat equipment fleet.

Qualifications

• High School Diploma or GED required or equivalent.
• Degree preferred (2- or 4-year).
• Experience with Microsoft Office and basic software.

Responsibilities

• Provide rental support to the Sales Team and answer inquiries.
• Generate quotes and create/close rental agreements.
• Monitor rental reports and manage daily tasks.
• Coordinate equipment deliveries and returns.
• Prepare accurate invoices and collect balances.
• Maintain knowledge of rental fleet and applications.
• Collaborate with team and other departments.
• Assist with inventory and after-hours support as needed.

Skills

Customer focus

Attention to detail

Dependability

Efficiency

Planning and organization

Multi-tasking

Microsoft Office

Education

High School Diploma or GED

2 or 4 year degree preferred

Tools

Rental software

Job description

Ziegler Rental, a division of Ziegler Companies, has an immediate opening for a Rental Coordinator. The Rental Coordinator position is responsible for creating, maintaining, and closing rental agreements while communicating updates with both internal and external customers. This position is a fast-moving and rewarding position where employees get to help customers solve real world problems with industry leading Cat® Construction equipment. The Rental Coordinator will work on-premise in the hiring branch.

Schedule: Monday–Friday, 8:30 a.m.–5:00 p.m. Overtime opportunities may arise periodically, though they are not guaranteed.

Responsibilities

• Provide rental support to the Rental Sales Team to ensure excellent customer service Answer incoming calls from Sales Representatives, customers, and the rental call center
• Generate customer quotes, create and close rental agreements while utilizing Ziegler’s proprietary rental software
• Monitor rental reports to manage daily tasks to ensure process compliance
• Coordinate equipment deliveries and returns with the Transportation Department
• Ensure accurate and timely invoices, including collection of unpaid balances
• Build and maintain knowledge of rental fleet equipment and their applications
• Collabora"te effectively with team members, management, and other departments
• Assist with inventory management when needed
• Follow up with Sales Representatives and customers through phone and other communication channels
• Participate in after-hours, on-call support as needed
• Assist with special projects and training when needed

Qualifications

• High School Diploma or GED
• 2 or 4 year degree preferred

Preferred

Preferred – rental industry knowledge

Personal Attributes

• Customer focus
• Attention to detail
• Dependability
• Efficiency
• Planning and organization
• Ability to multi-task in a demanding environment
• Experience working in Microsoft Office Suite and related software

Minimum Physical Requirements

• Walking
• Talking
• Hearing
• Working conditions may be both indoor and outdoor; noise level may be moderate at times.

This job description is intended to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Ziegler Inc. will reasonably accommodate the known disabilities of qualified disabled individuals.

Founded in 1914, Ziegler is a third-generation, family-owned CAT dealer with over 2400 employees across 30+ locations in Minnesota, Iowa and northern Missouri. Since day one Ziegler has had the same philosophy- if the customer is successful- then Ziegler will be successful. That is why Ziegler is committed to providing employees with the best possible work environment and the right tools for career development. This means great benefits, work/life balance, and ongoing professional development and training.

The total compensation range (hourly pay plus incentive) for this position is $49,900 – $73,900 Starting wage is dependent on skills, experience, and education.

Along with competitive pay, full time positions are benefits eligible which includes:

Benefits

• Health, Dental, Vision and Life Insurance
• 15 days of PTO your first year, accrual starts day 1
• 9 paid holidays
• 401(k) plan with company contribution and match
• HSA (Health Savings Account), Ziegler contributes up to $1000 tax-free each year
• Short-Term and Long-Term Disability Insurance
• FSA & EAP
• Paid Parental Leave & Funeral Leave
• Fitness membership discount
• Education Assistance

What We Can Offer You

• Competitive pay
• Health, dental/orthodontia, vision & life insurances
• Paid time off (PTO) – 15 days to start
• 9 Paid holidays
• 401(k) contributions & match
• HSA, Ziegler contributes up to $1000 tax-free annually
• STD & LTD Insurance
• FSA & EAP
• Paid Parental Leave & Funeral Leave
• Fitness membership discount
• Ongoing training
• Education assistance
• Advancement opportunities
• Safe, clean, and friendly work environment
• Military Friendly
• Ziegler employs a wide variety of former U.S. Armed Services personnel. We actively hire those with prior military experience and accommodate the needs of Reserve and National Guard members.

At Ziegler Inc. we’re committed to equal opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Build Your Career at Ziegler

Ziegler sells and services CAT® construction and mining equipment, generators and industrial engines in Minnesota and Iowa, as well as AGCO agricultural equipment across Minnesota, Iowa and Missouri. Ziegler has a team focus, a first-class reputation for service, and a healthy work-life balance. We train our employees to do things the Ziegler Way — the right way —and then we take it one step further. If you’re a talented, hard-working and down-to-earth person, you’ll fit in perfectly here.