Rental Coordinator (3886)

IRONCLAD Powered by Mersino; Odessa (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Career growth

Hands-on experience

Sustainability focus

Job summary

Ironclad Environmental Solutions in Texas is seeking a Rental Coordinator to manage branch rental and sales agreements, process transactions, and ensure customer satisfaction with a safety-first mindset. You will handle inquiries, verify information, prepare contracts, document equipment movements, and collaborate across departments to keep rentals running smoothly.

Applicants should have high school diploma, 3+ years in rental or billing, strong communication, attention to detail, and solid MS

Qualifications

• High school diploma or equivalent experience.
• 3+ years of experience in the rental industry, customer service, or billing, preferred but not required.
• 1-2 years of data entry experience.
• Strong communication skills: verbal and written.
• Detail-oriented with strong organizational and multitasking abilities.
• MS Excel experience preferred.

Responsibilities

• Address customer invoice inquiries and discrepancies, providing solutions and timely follow-up.
• Prepare documentation for customer contracts and process rental transactions for all outgoing and incoming equipment.
• Ensure that all returned/off-rented equipment is properly documented promptly.
• Collaborate with other departments to coordinate rental activities.
• Provide backup support to other team members as necessary.
• Suggest ideas to improve branch efficiency.
• Maintain accurate records of rental transactions, including customer information, contracts, and payments.
• Create and receive purchase orders and vendor invoices to ensure proper payment.
• Verify and reconcile vendor statements, resolving discrepancies as needed.
• Other duties as assigned and maintain strong problem-solving skills.

Skills

Communication

Attention to detail

Multitasking

Teamwork

Excel

Education

High school diploma or equivalent

Tools

Wynne Systems

Microsoft Teams

Intranet

Job description

About The Job

The Rental Coordinator’s primary function is managing and processing the branch’s rental/sales agreements. Manage and facilitate rental process, handle inquiries, and ensure customer satisfaction with a safety-first mindset. This role requires excellent communication skills, attention to detail, ability to multitask and the ability to work collaboratively in a team environment. Must fully support the company vision and team culture.

Key Responsibilities

• Address customer invoice inquiries and discrepancies. Providing appropriate documentation and solutions in a timely manner and following up to ensure customer satisfaction. Providing information about rental services, pricing, and availability to existing and potential Customers.
• Prepare documentation for customer contracts. Process rental transactions for all outgoing and incoming equipment verifying that all information entered is correct and accurate.
• Ensure that all returned and/or off-rented equipment is properly documented in a timely manner.
• Collaborate with other departments to ensure seamless coordination of rental activities.
• Provide backup support to other team members in the office as necessary.
• Suggest ideas and ways to improve branch efficiency.
• Maintain accurate records of rental transactions, including customer information, rental agreements, and payments.
• Create and receive Purchase orders and invoices for Vendors to ensure proper payment.
• Verify and reconcile vendor statements, resolving discrepancies as needed.
• Other duties as assigned.
• Strong critical thinking skills and the ability to effectively problem-solve required.

Equipment Used

• Computer, telephone, and electronic office equipment
• MS Office Suite with an emphasis on Excel
• Access the company’s internal systems including, Wynne Systems, Intranet, and Teams

Why Join Us

• Competitive salary and benefits package
• Opportunity for career growth and development
• Hands-on experience in a dynamic and supportive work environment
• Be part of a company committed to environmental sustainability and innovation

At Ironclad Environmental Solutions, you can build a rewarding career and provide exceptional service in the process.

Ironclad Environmental Solutions is veteran-friendly. If you have military experience, we’d love to hear from you!

Qualifications

• High school diploma or equivalent experience
• 3+ years of experience in the rental industry, customer service, or billing, preferred but not required
• 1-2 years of data entry experience
• Strong communication skills: verbal and written
• Detail-oriented with strong organizational and multitasking abilities
• MS Excel experience preferred