Rental Coordinator

CAMPBELL COMPANIES; Kaysville (UT); On-site; USD 42,000 - 64,000; Full time

Job summary

Wheeler Machinery Co. in Kaysville, UT is seeking a Rental Coordinator to support rental and sales needs for Caterpillar and allied equipment.

This full-time benefited role requires strong organization and relationship-building with customers and internal teams. Responsibilities include handling calls, quoting rates, coordinating transportation, and ensuring accurate invoicing and documentation within the Dealer Business System.

Qualifications

• Proficient with math and basic data entry.
• Strong multitasking and organizational skills.
• Experience with Microsoft Office Suite.

Responsibilities

• Handle rental customer calls, quote rates and sale prices.
• Assist customers choose equipment models and sizes for applications and jobsite requirements.
• Set rental rates, invoicing, insurance verification, machine, and work tool configuration.
• Schedule and coordinate equipment transportation.
• Update rental transactions and contract information in Dealer Business System.
• Coordinate and schedule maintenance and repairs with Service Department.
• Investigate and resolve customer issues with deliveries, billing, or related items.

Skills

Math

Reading

Writing

Typing

Tools

Outlook

Word

Excel

PowerPoint

Job description

Description

Wheeler Machinery Co. is seeking a Rental Coordinator for our Kaysville, UT location to effectively rent Caterpillar and allied equipment. This full time benefited position will be responsible for facilitating the rental and sales needs of current and prospective customers. The incumbent will possess the ability to multi-task, remain extremely organized and be able to develop relationships with both internal and external customers.

Duties & Responsibilities

• Rental customer activities: receive and make calls, answers questions, quotes rates and sale prices
• Assists customers choose correct equipment models and sizes for application and jobsite requirements
• Maintains proactive / creative attitude to increase rental sales activity
• Ensures accurate and timely rental transactions: setting rental rates, invoicing, insurance verification, machine, and work tool configuration
• Schedules / coordinates equipment transportation
• Updates rental transactions and contract information in Dealer Business System
• Coordinates / schedules maintenance and repairs with Service Department
• Investigates and resolves customer issues with equipment deliveries, repairs, billing and other related items
• Assists outside Sales Representatives as necessary.
• Ensures that safety practices are a part of everyone's daily routine

Required Qualifications

• Math, reading, writing, and typing skills
• Flexible with the ability to perform a wide range of tasks
• Microsoft Office Products (Outlook, Word, Excel, PowerPoint)

Physical Requitements

• Ability to sit, stand and walk for extend periods of time
• Ability to bend, squat, kneel, reach, and occasionally climb
• Ability to communicate effectively with customers and employed by telephone or electronically

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).