Rental Coordinator (Level I, II, III)

Resolute Industrial, LLC; Brooklyn Center (MN); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Quarterly bonus

Health insurance

Vision insurance

Dental insurance

Life Insurance

401k with company match

Paid time off

Job summary

Resolute Industrial, LLC in Brooklyn Center, MN is seeking a Contract Administrator to support day-to-day contract management from entry to invoicing.

You will manage contracts, customer relationships, purchase orders, and use ERP systems and MS Office to produce accurate reports and billing documentation.

Qualifications

• Three to five years of relevant work experience is preferred.
• Ability to handle a large and diverse number of projects and issues with tact and persistence.
• Experience in project accounting and basic financial principles is desired.
• Proficient computer skills with MS Office (Word, Excel, Outlook, SharePoint).
• Excellent communication skills via phone, email and in person with customers, Sales, Operations, Technicians and Finance.

Responsibilities

• Day-to-day contract management to ensure timely and accurate entry and documentation of contracts.
• Manage customer relationships including credits and invoicing.
• Process purchase order requests and documentation for subcontractor requirements, re-rent, labor and freight.
• Use ERP reporting to ensure efficient and accurate contract management and invoicing.
• Monitor never-bills and extensions using Infor reporting.
• Coordinate with Sales and Operations to review open contracts and status.
• Verify invoice receipt with customers and portal uploads as required.
• Provide customers with accurate reporting and documentation for billing purposes.
• Other duties as assigned by supervisor.

Tools

MS Office Suite

ERP systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Brooklyn Center, MN, US

About Mobile Air & Power Rentals

Mobile Air provides temporary cooling, heating, dehumidification, and power solutions. With our rental portable air conditioners, cooling towers, chillers, heaters, dehumidifiers, generators, and power distribution, we can cover all power and HVAC rental needs nationwide. We provide solutions that help people save time and money by renting the equipment that builds our communities, improve businesses, and helps create memories at special events. If you have a passion for helping others, then join a $65 billion industry that reflects today’s sharing world by creating experiences that change communities—and lives.

Discover your purpose – work in rental!

Position Overview

Under minimal supervision, this position supports the accomplishment of the day-to-day contract management requirements of the branch business including all facets of the business from order entry to final job execution and receipt of customer payment.

Job Duties/Responsibilities

• Responsible for day-to-day contract management to ensure contracts are being entered timely, accurately, and with proper documentation, ensures customer invoices are being issued in the same manner
• Manages customer relationships including compliance and timely issuance of credits due to and from Mobile Air
• Manages purchase order requests and documentation associated with all subcontractor requirements for re-rent, labor and freight
• Utilizes ERP system reporting to ensure the management of contracts and invoicing is performed efficiently and accurately
• Use Infor reporting to monitor never bills and extensions
• Coordinates with Sales and Operations on a regular scheduled basis to review open contracts and their status and discuss any relevant issues
• Verify with the customer via email or phone, that invoice has been received by the proper party or invoice has been uploaded to any customer portal that is required
• Provides customers accurate reporting and documentation on behalf of Mobile Air and the customer for billing purposes
• Any other duties as assigned by supervisor

Education/Skill Requirements

• Three to five years of relevant work experience is preferred
• Must possess the ability to simultaneously handle a large and diverse number of projects, tasks and issues with tact, cooperation, and persistence
• Experience and/or basic project accounting and financial principles is desired
• Must have proficient computer skills and experience with MS Office Suite or related software, including Word, Excel, Outlook, and SharePoint
• Must possess excellent communication skills via phone, email, and in person, will be working with customers, Sales, Operations, Technicians, Finance and other outside parties
• Ability to work additional hours as needed during peak season
• Competitive hourly pay
• Quarterly bonus!
• Health, Vision, and Dental Insurance
• Life Insurance
• 401k with company match
• Paid time off (vacation, sick, holidays)