Rent Examiner 1 (NY HELPS)

New York State Division of Housing and Community Renewal; New York (NY); On-site; USD 38,000 - 47,000; Full time

Job summary

New York State Division of Housing and Community Renewal is seeking a clerical/paraprofessional under the NY HELPS program to support case intake, records retrieval, disposal, scanning and related duties in housing-related services.

Minimum qualifications include one year of relevant experience or 30 college credits; transfer eligibility and 55B/C considerations apply. The position starts at $42,641 annually, with state service options and a non-competitive appointment possible during NY HELPS.

Qualifications

• One year of full-time clerical or paraprofessional experience in an office or organization dealing with housing, real estate, or property management.
• Thirty semester credit hours of college study may substitute for the required experience.
• Must be immediately reachable on the Civil Service list or eligible for transfer.
• Open competitive requirements and 55B/C qualifications apply.

Responsibilities

• Case intake and assisting in examination and filing of closed cases, labeling and box creation, and related data entries.
• Records retrieval and assisting in examining requests for case files and rent control records, data entry and requests to requesters.
• Disposal of records and assisting in retrieval of files for disposal per retention schedules and related communications.
• Scanning orders, reports and case files and related data entries; photocopying files and mailing duties as directed.

Job description

Duties Description

Under supervision, and after receiving initial and ongoing training, the employee will be responsible for primarily one, but sometimes more than one of the following duties:

• Case intake- assisting in the examination and filing of closed cases sent by processing units, related labeling and box creation, related HUTS computer entries.
• R3- Records retrieval-assisting in examining incoming requests from staff for case files, orders, rent control records, related searches in the file rooms and computer data bases, related data entry and communications to requesters, related distribution of records.
• Disposal of records- assisting in the retrieval of files for disposal in accordance with retention schedules, related database searches, data entries, examination of files and orders, related communications, and work ... 
• Scanning- assisting with the examination and scanning of orders, reports and case files as directed, related computer entries.
• As directed, photocopy files and related mailing.

Qualifications

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

Non-competitive Minimum Qualifications

One year of full-time clerical or paraprofessional experience in an office or organization which deals with housing, real estate, or property management related activities. Thirty semester credit hours of college study may substitute for the required experience.

Competitive Minimum Qualifications

Must be immediately reachable on the Civil Service list or eligible for transfer.

70.1 Transfer Qualifications

One year of permanent or contingent permanent in an eligible title for transfer determined to be similar by Civil Service. For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. The GOT-IT site will inform you if your title is transferrable.

55b/C Qualifications

Candidates must meet the open competitive minimum qualifications for this position. Please be sure to submit your 55B/C letter.

Additional Comments

*Please read the minimum qualifications carefully*

Minimum qualifications are set by Civil Service and MUST be met in order to be considered for appointment. When applying, please clearly show how you meet the minimum qualifications. Failure to provide the requested documents may result in disqualification of consideration.

• Please send current resume and college transcript/degree if interested.
• Please provide the vacancy ID in the subject line when applying.
• PLEASE NOTE: If you are brand new to state service, you will start at the hiring rate of $42,641.

Your required educational credentials must have been awarded by an educational institution accredited by a regional, national, or specialized agency recognized as an accrediting agency by the United States (U.S.) Department of Education/Secretary of Education. If awarded by an institution outside of the U.S. and its territories, you MUST provide independent verification of equivalency when applying. A list of companies that provide these services (fees must be paid to the company you choose) can be found at: http://www.cs.ny.gov/jobseeker/degrees.cfm.