Rent Administration Specialist

Kids for the Future; Roseville (CA); On-site; USD 74,776,000 - 80,231,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Kids for the Future is seeking a Rent Administration Specialist in California to manage certifications and rent charges across our property portfolio. This role ensures HUD, RD, and Section 8 compliance, balancing rent and set-aside reports while coordinating with on-site teams.

The ideal candidate will be organized, analytical, and comfortable handling sensitive tenant and financial information, with a focus on accuracy and timeliness.

Qualifications

• 2+ years of accounting support experience with strong attention to detail.
• Working knowledge of HUD, RD, and/or Section 8 programs and requirements.
• Proficiency in Excel and Microsoft Office applications.
• Ability to analyze certifications and rent reports for accuracy and compliance.
• Strong written and verbal communication skills and discretion with confidential information.

Responsibilities

• Review tenant certifications for accuracy, completeness, and regulatory compliance.
• Track certification deadlines and follow up with site teams on missing documents.
• Submit certifications to HUD or RD within required timelines.
• Balance monthly rent reports against project worksheets and balance set-aside reports.
• Implement rent changes in the PM system based on updated certifications.
• Update rent amounts, utility allowances, and income limits in compliance.

Skills

Accounting support

HUD compliance

Excel

MS Office

Attention to detail

Communication

Tools

Yardi

MRI

Job description

• Base Pay $26.00 - $28.00 / Hour
• Job Category Rent Specialist, Accounting Assistant
• Employee Type Non-Exempt - FT

We are seeking a detail-oriented Rent Administration Specialist with experience in affordable housing compliance to support the accuracy and integrity of rent charges and tenant certifications across our property portfolio. This role plays a critical part in ensuring compliance with HUD, RD, and Section 8 regulations by reviewing certifications, balancing rent and set-aside reports, and coordinating closely with on-site property teams.

The ideal candidate is organized, analytical, and comfortable managing multiple deadlines while working with sensitive tenant and financial information.

At our organization, our culture is guided by five core values:

• Lead with Resilience
• Serve with Purpose
• We Succeed Together
• Own the Outcome
• Elevate the Standard

Key Responsibilities

Certification & Compliance Support

• Review tenant certifications for accuracy, completeness, and regulatory compliance
• Track upcoming certification deadlines and follow up with site teams on missing or incomplete documentation
• Submit completed certifications to HUD or RD in accordance with required timelines
• Maintain organized records to support internal and external audits
• Review and balance monthly rent reports against project worksheets
• Balance set-aside reports to ensure affordable housing compliance
• Implement rent changes in the property management system based on updated certifications and notices
• Update rent amounts, utility allowances, and income limits in compliance with regulations

Coordination & Communication

• Serve as a resource to site staff regarding certification and rent-related questions
• Communicate clearly and professionally regarding corrections, deadlines, and compliance requirements
• Provide guidance to site teams on serving rent change notices to residents

Qualifications

• 2+ years of experience in accounting support
• Working knowledge of HUD, RD, and/or Section 8 programs
• Preferred: Experience with property management software (Yardi, MRI, or similar)
• Strong Excel and Microsoft Office skills
• Exceptional attention to detail and organizational skills
• Ability to analyze reports, identify discrepancies, and resolve issues efficiently
• Strong written and verbal communication skills
• Ability to manage confidential information with professionalism and discretion
• Self-motivated, reliable, and able to work independently or as part of a team
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Why Join Us?

• Opportunity to work with a collaborative and mission-driven team
• Meaningful work supporting affordable housing communities
• Professional growth and development opportunities
• A culture built on accountability, teamwork, and continuous improvement