Renovations Manager

Smart Build LLC; Encinitas, Corona (CA, CA); On-site; USD 90,000 - 150,000; Full time

Job summary

Smart Build LLC in Encinitas, CA, seeks an experienced Construction Project Manager to lead multifamily renovation, rehabilitation, and capital improvement projects from scope to closeout.

You will develop budgets, scopes, schedules, and cost tracking; conduct site inspections and progress meetings; and coordinate subcontractors across multiple sites. Strong communication, OSHA knowledge, and software fluency are required.

Qualifications

• 5+ years of construction project management experience, preferably in multifamily renovation, rehabilitation, unit turns, or capital improvement projects.
• Experience managing multiple projects or job sites simultaneously.
• Experience managing general contractors, subcontractors, vendors, and multiple construction trades.
• Experience developing and managing project budgets, scopes of work, schedules, and cost tracking.
• Strong understanding of construction processes, sequencing, and field operations.
• Working knowledge of OSHA safety standards; OSHA 10 or OSHA 30 certification preferred.
• Experience with construction/project management software; Smartsheet experience strongly preferred. Procore, Buildertrend, or MS Project experience is a plus.
• Strong organizational, documentation, problem-solving, and communication skills.
• Ability to work independently, prioritize multiple deadlines, and proactively resolve project issues.
• Valid driver's license and reliable transportation for regional multi-site travel.

Responsibilities

• Manage multiple concurrent multifamily renovation, rehabilitation, unit-turn, and CapEx projects from scope development through closeout.
• Develop and manage project budgets, scopes of work, schedules, and cost breakdowns.
• Conduct property inspections, site walks, progress meetings, and quality-control reviews.
• Coordinate unit turns, make-readies, punch lists/punch-outs, and final inspections.
• Monitor project progress and proactively address schedule, quality, material, or production issues.
• Track materials, inventory, deliveries, and subcontractor production across multiple sites.
• Source, qualify, vet, and manage general contractors, subcontractors, and vendors across multiple trades.
• Develop detailed scopes of work for competitive bidding and bid leveling.
• Review subcontractor bids, negotiate pricing and terms, and make vendor recommendations.
• Maintain complete project documentation and ensure timely visibility for clients.

Skills

Project management

Budget management

Scheduling

Quality control

Communication

OSHA knowledge

Multifamily construction

Bilingual English/Spanish

Driver's license

Tools

Smartsheet

Procore

Buildertrend

MS Project

Job description

Key Responsibilities

Project Management & Field Operations

• Manage multiple concurrent multifamily renovation, rehabilitation, unit-turn, and CapEx projects across client properties from scope development through closeout.
• Develop and manage project budgets, scopes of work, schedules, and cost breakdowns.
• Conduct property inspections, site walks, progress meetings, and quality-control reviews.
• Coordinate unit turns, make-readies, punch lists/punch-outs, and final inspections.
• Monitor project progress and proactively address schedule, quality, material, or production issues.
• Track materials, inventory, deliveries, and subcontractor production across multiple sites.

Subcontractor & Vendor Management

• Source, qualify, vet, and manage general contractors, subcontractors, and vendors across multiple trades, including electrical, plumbing, flooring, painting, HVAC, carpentry, and more.
• Develop detailed scopes of work for competitive bidding and bid leveling.
• Review and compare subcontractor bids, negotiate pricing and terms, and make vendor recommendations.
• Coordinate subcontractor schedules and monitor performance, workmanship, productivity, and compliance.
• Ensure subcontractors understand project scopes, schedules, safety requirements, and company standards.

Budget, Cost & Schedule Control

• Establish and maintain project budgets from initial scope through completion.
• Monitor committed costs, actual costs, change orders, invoices, and projected final costs.
• Review subcontractor and vendor invoices against approved scopes and completed work.
• Maintain accurate project schedules and coordinate timelines with property management teams and subcontractors.
• Identify potential cost overruns, delays, and project risks early and take corrective action.

Safety, Quality & Compliance

• Enforce OSHA requirements and Smart Build safety procedures across all project sites.
• Conduct regular safety, quality, and progress inspections.
• Verify completed work meets approved scopes, specifications, and company quality standards.
• Identify deficiencies and ensure punch-list items are completed promptly.
• Maintain required safety, inspection, and compliance documentation.

Documentation & Technology

• Maintain complete and accurate project documentation, including:
• Scopes of work
• Budgets and cost reports
• Project schedules
• Daily logs
• Inspection reports
• Safety records
• Change orders
• Invoices
• Before-and-after photos
• Punch lists and closeout documentation
• Use project management and reporting platforms such as Smartsheet, Procore, Buildertrend, MS Project, or similar software.
• Keep project information current and ensure internal teams and clients have timely visibility into project status.

Client & Property Management Relations

• Serve as a primary point of contact for property management teams throughout the project lifecycle.
• Coordinate site access, work schedules, inspections, and project requirements with property teams.
• Lead project kickoff meetings, site walks, progress meetings, and final walkthroughs.
• Provide clients with clear and consistent updates regarding project progress, schedule, budget, risks, and outstanding items.
• Build and maintain strong relationships with clients, property managers, subcontractors, vendors, and internal stakeholders.
• Respond promptly and professionally to project issues and client concerns.

Qualifications Required

• 5+ years of construction project management experience, preferably in multifamily renovation, rehabilitation, unit turns, or capital improvement projects.
• Demonstrated experience managing multiple projects or job sites simultaneously.
• Experience managing general contractors, subcontractors, vendors, and multiple construction trades.
• Experience developing and managing project budgets, scopes of work, schedules, and cost tracking.
• Strong understanding of construction processes, sequencing, and field operations.
• Working knowledge of OSHA safety standards; OSHA 10 or OSHA 30 certification preferred.
• Experience with construction/project management software; Smartsheet experience strongly preferred. Procore, Buildertrend, or MS Project experience is a plus.
• Strong organizational, documentation, problem-solving, and communication skills.
• Ability to work independently, prioritize multiple deadlines, and proactively resolve project issues.
• Valid driver's license and reliable transportation for regional multi-site travel.

Preferred Qualifications

• Experience with multifamily renovation or property-management-related construction.
• Background in affordable housing, including LIHTC, Section 8, HUD, or similar programs.
• Experience with unit turns, make-readies, and occupied-property renovations.
• Strong experience with bid leveling, subcontractor procurement, and vendor negotiations.
• OSHA 30 certification.
• PMP or other relevant construction/project management certification.
• Bilingual in English and Spanish.