Remote Training Scheduler & Logistics Coordinator

Neara; Northern (KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Uptime Crew is seeking a detail-oriented Training Coordinator to oversee scheduling, calendar management, and recording logistics for multiple cohorts. You will ensure trainers, trainees, and clients have a smooth, well-organized experience from invite to completion.

Responsibilities include building and maintaining schedules, preventing double-bookings, handling last-minute changes, managing multiple accounts, creating .ics files, and maintaining a clear OneDrive filing system for hundreds of

Qualifications

• 1–2 years of experience in scheduling, training coordination, operations, or a similar logistics-heavy role.
• Proficient with Microsoft 365 tools to manage schedules, calendars, and shared files.
• Strong written and verbal communication skills with high attention to detail.

Responsibilities

• Build and maintain training schedules for new cohorts, learning trainer roster and availability.
• Cross-check trainer availability to prevent double-booking and resolve conflicts.
• Respond quickly to last-minute changes and notify affected parties of replacements.
• Manage scheduling across multiple accounts tied to different company entities.
• Create and edit .ics files and convert Excel schedules into calendar invites.
• Follow a pre-send checklist to verify invites, attendees, time zones, and links.
• Maintain a OneDrive folder structure and naming convention for hundreds of recordings.
• Ensure recordings are uploaded, verified, and shared promptly after sessions.
• Serve as the point of contact for trainers and managers on scheduling and logistics questions.

Skills

Microsoft 365

Attention to detail

Communication skills

Scheduling experience

Education

High school diploma or equivalent

Associate's or Bachelor's degree (preferred)

Tools

Outlook

OneDrive

Excel

Job description

Uptime Crew is seeking a detail-oriented Training Coordinator to oversee scheduling, calendar management, and recording logistics for multiple cohorts. You will ensure trainers, trainees, and clients have a smooth, well-organized experience from invite to completion.

Responsibilities include building and maintaining schedules, preventing double-bookings, handling last-minute changes, managing multiple accounts, creating .ics files, and maintaining a clear OneDrive filing system for hundreds of