Remote Solicitation & Peer-Review Specialist

ICF; Reston (VA); Remote; USD 61,000 - 104,000; Full time

Job summary

ICF is seeking a Solicitation Specialist to support federal research solicitation and peer-review activities, coordinating schedules, deliverables, and panel preparation. You'll assist project managers and reviewers to keep processes organized and on time across solicitations, proposals, and closeout.

Location can be throughout the Washington, DC metropolitan area with potential domestic travel; a federal background check and PIV credential are required.

Qualifications

• High school diploma or GED.
• 5 years of professional experience providing business-process support; or a college degree and at least 1 year of professional experience providing business-process support.
• Willingness to travel domestically and provide on-site support for peer-review panels, workshops, and program meetings when required.
• Must successfully complete a federal background investigation and obtain and maintain a Personal Identity Verification credential for required facility and system access.

Responsibilities

• Provide day-to-day administrative and process support across the solicitation and peer-review lifecycle, from solicitation planning and proposal intake through panel execution and closeout.
• Maintain project schedules, milestone charts, task trackers, checklists, reviewer records, panel rosters, action items, and other workflow documentation.
• Monitor assigned activities against deliverables and deadlines and promptly identify missing information, delays, or other issues to the task lead.
• Prepare routine status reports, summaries, correspondence, templates, and meeting materials using established formats and procedures.
• Support project managers and task leads with panel preparation and execution, including reviewer assignments, evaluation forms and instructions, reminders, participant communications, and distribution of approved materials.
• Enter, validate, organize, and track solicitation, Notice of Intent, proposal, reviewer, and panel information in peer-review and grants-management systems.
• Support approved solicitation postings, notifications, and related updates through Grants.gov, and other designated channels.
• Use meeting-planning and peer-review tools to support secure proposal access and in-person, virtual, and hybrid review activities.
• Coordinate with logistics staff on reviewer travel, meeting access, schedules, and other participant needs as assigned.
• Provide responsive customer service to reviewers, panelists, applicants, program staff, and project team members within the scope of assigned responsibilities.
• Maintain the confidentiality and integrity of proposal, reviewer, financial, personally identifiable, and pre-decisional information, including assigned conflict-of-interest and nondisclosure records.

Skills

Organizational skills

Attention to detail

Communication skills

Customer service

Discretion

Education

High school diploma or GED

College degree with 1+ year experience

Tools

Microsoft Office 365

Job description

ICF is seeking a Solicitation Specialist to support federal research solicitation and peer-review activities, coordinating schedules, deliverables, and panel preparation. You'll assist project managers and reviewers to keep processes organized and on time across solicitations, proposals, and closeout.

Location can be throughout the Washington, DC metropolitan area with potential domestic travel; a federal background check and PIV credential are required.