Remote Senior Project Coordinator - Tobacco Endgame Center

American Heart Association; Oakland (CA); Remote; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision

Retirement plan with employer match

Paid time off and holidays

Job summary

The American Heart Association is seeking a Sr. Project Coordinator to support the Tobacco Endgame Center within the Advocacy Department in California. This is a full-time, grant-funded role with home-based work available in California and reporting to the Sr. Manager, Operations.

You’ll provide operational support, help coordinate trainings, prepare budgets, and handle communications, newsletters, web content, and progress reports for the California Tobacco Prevention Program.

Qualifications

• High school diploma or equivalent experience.
• At least five (5) years of relevant experience.
• Competence with Outlook, Word, Excel, PowerPoint and Salesforce.
• Strong verbal and written communication skills, including professional interaction with colleagues.
• Detail-oriented with experience who can manage project tasks, track timelines, and facilitate communication across the Center team.
• Interest and/or experience in public health, tobacco prevention, public policy and/or an interest in non-profit advocacy.
• Understanding of financial systems, financial accounting, expense management, contract management, and budget development.
• Familiarity with state, federal, and/or foundation grant making entities and their operational and compliance processes.

Responsibilities

• Provide coordination, logistical and administrative support for project meetings, trainings and technical assistance activities.
• Assist in the development and maintenance of the Tobacco Endgame Center’s website.
• Assist writing and distributing the Tobacco Endgame Center’s monthly e-newsletter.
• Produce and distribute communications through the state tobacco prevention website and the Tobacco Endgame Center’s listservs through Salesforce.
• Ensure expenses and invoices are accurately completed, submitted, reviewed, approved, and reimbursed promptly.
• Develop, monitor, and adjust budgets to align with project resource needs, funding requirements, and CTPP cost principles.
• Coordinate the completion of required forms for contractors and consultants, submit to Optimus and monitor the approval processes.
• Maintain SharePoint folders, upload and track project items or project activities for the Tobacco Endgame Center’s submitted annual/bi-annual progress report, or for Scientific Review.
• Coordinate the development of the Tobacco Endgame Center’s 6-month progress reports.
• Submit any annual budget updates or communications to the funding agency through appropriate agency portals.

Skills

Communication skills

Public health interest

Budget management

Project coordination

Attention to detail

Grant/funding familiarity

Stakeholder management

Financial principles

Education

High school diploma or equivalent experience

Tools

Outlook

Word

Excel

PowerPoint

Salesforce

Job description

The American Heart Association is seeking a Sr. Project Coordinator to support the Tobacco Endgame Center within the Advocacy Department in California. This is a full-time, grant-funded role with home-based work available in California and reporting to the Sr. Manager, Operations.

You’ll provide operational support, help coordinate trainings, prepare budgets, and handle communications, newsletters, web content, and progress reports for the California Tobacco Prevention Program.