Remote Senior Project Coordinator, Health Policy & Grants

American Heart Association; Fresno (CA); Remote; USD 65,000 - 75,000; Full time

Job summary

American Heart Association seeks a Sr. Project Coordinator to support the California Tobacco Endgame Center within the Advocacy Department. The role provides coordination, budgeting, communications and operational support for statewide tobacco policy projects.

This is a full-time, benefits-eligible, grant-funded position with work from home options in California. Reporting to the Sr. Manager, Operations, you will assist with trainings, newsletters, and project reporting while ensuring timely

Qualifications

• High school diploma or equivalent experience.
• At least five (5) years of relevant experience.
• Competence with Outlook, Word, Excel, PowerPoint and Salesforce.
• Strong verbal and written communication skills, including professional interaction with colleagues.
• Detail-oriented with experience who can manage project tasks, track timelines, and facilitate communication across the Center team.
• Interest and/or experience in public health, tobacco prevention, public policy and/or an interest in non-profit advocacy.
• Understanding of financial systems, financial accounting, expense management, contract management, and budget development.
• Familiarity with state, federal, and/or foundation grant making entities and their operational and compliance processes.

Responsibilities

• Provide coordination, logistical and administrative support for project meetings, trainings and technical assistance activities.
• Assist in the development and maintenance of the Tobacco Endgame Center’s website.
• Assist writing and distributing the Tobacco Endgame Center’s monthly e-newsletter.
• Produce and distribute communications through the state tobacco prevention website and the Tobacco Endgame Center’s listservs through Salesforce.
• Ensure expenses and invoices are accurately completed, submitted, reviewed, approved, and reimbursed promptly.
• Develop, monitor, and adjust budgets to align with project resource needs, funding requirements, and CTPP cost principles.
• Coordinate the completion of required forms for contractors and consultants, submit to Optimus and monitor the approval processes.
• Maintain SharePoint folders, upload and track project items or project activities for the Tobacco Endgame Center’s submitted annual/bi-annual progress report, or for Scientific Review.
• Coordinate the development of the Tobacco Endgame Center’s 6-month progress reports.
• Submit any annual budget updates or communications to the funding agency through appropriate agency portals.

Skills

Communication skills

Verbal & written

Detail-oriented

Public health interest

Education

High school diploma or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Salesforce

Job description

American Heart Association seeks a Sr. Project Coordinator to support the California Tobacco Endgame Center within the Advocacy Department. The role provides coordination, budgeting, communications and operational support for statewide tobacco policy projects.

This is a full-time, benefits-eligible, grant-funded position with work from home options in California. Reporting to the Sr. Manager, Operations, you will assist with trainings, newsletters, and project reporting while ensuring timely