Remote Scheduling & Travel Services Assistant

Destination Wedding Knots; California (MO); On-site; USD 40,000 - 55,000; Full time

Job summary

Destination Wedding Knots is seeking a Remote Scheduling & Travel Services Assistant to support clients with organizing trip details, coordinating schedules, and providing general assistance throughout the planning process. This role focuses on customer service, accuracy, and strong communication in a fully remote setting.

The ideal candidate is organized, proactive, and comfortable working in a virtual environment, with training and ongoing guidance provided to ensure success in coordinating

Qualifications

• Detail-oriented and highly organized.
• Strong written and verbal communication skills.
• Experience or comfort working remotely with good time management.
• Familiarity with online tools and digital platforms for scheduling and communication.
• Customer service, administrative, or coordination experience preferred.
• Dependable and professional in client interactions.

Responsibilities

• Assist clients with scheduling needs related to travel planning.
• Gather trip details and preferences to support accurate coordination.
• Research basic accommodation, transportation, and activity options.
• Organize travel information and prepare itinerary-related documents.
• Maintain clear and consistent communication with clients.
• Update internal systems and client records with accurate information.
• Coordinate follow-ups, reminders, and scheduling updates.
• Provide administrative assistance and support throughout the planning process.
• Perform general customer service and administrative tasks as needed.

Skills

Attention to detail

Organizational skills

Communication skills

Remote work

Time management

Digital tools

Customer service

Administrative experience

Coordination

Professionalism

Job description

About The Role

We are seeking a Remote Scheduling & Travel Services Assistant to support clients with organizing trip details, coordinating schedules, and providing general assistance throughout the planning process. This role focuses on customer service, accuracy, and strong communication. The ideal candidate is organized, proactive, and comfortable working in a virtual environment.

Responsibilities

• Assist clients with scheduling needs related to travel planning
• Gather required trip details and preferences to support accurate coordination
• Research basic accommodation, transportation, and activity options
• Organize travel information and prepare itinerary-related documentation
• Maintain clear and consistent communication with clients
• Update internal systems and client records with accurate information
• Coordinate follow-ups, reminders, and scheduling updates
• Support the travel planning process by confirming information and providing administrative assistance
• Perform general customer service and administrative tasks as needed

Qualifications

• Strong attention to detail and organizational skills
• Excellent written and verbal communication
• Ability to work remotely with consistent time management
• Comfortable using online tools and digital platforms
• Customer service, administrative, or coordination experience preferred
• Dependable and professional in all client interactions

Work Environment

• Fully remote position
• Flexible schedule
• Training and ongoing guidance provided

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.