Remote Records & Public Disclosure Specialist

State of Washington; Lacey (WA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

The Washington State Department of Ecology is seeking a Forms and Records Analyst to provide records management, respond to public disclosure requests, and support the Environmental Assessment Program (EAP). The role partners with the Records and Information Management Lead, the PMA, and the EAP Administrative Support Team to ensure compliant, well-organized records.

Responsibilities include designing and updating forms, managing SOPs, and maintaining records inventories; telework is possible

Qualifications

• Attention to Detail - Ability to carefully review and verify information to ensure documents, records, and publications are accurate and compliant.
• Customer Service & Teamwork - Ability to assist staff and work cooperatively with others to support daily operations and positive working relationships.
• Problem-Solving & Professional Judgment - Ability to assess issues and apply policies appropriately to support efficient operations and protect confidential information.
• Records Management - Ability to organize, maintain, and retrieve paper and electronic records to ensure proper retention, easy access, and compliance with requirements.
• Public Disclosure Response - Ability to interpret and process public disclosure requests to provide accurate information while meeting legal and policy obligations.
• Forms Management - Ability to design, update, and manage forms to support program needs and maintain consistency with agency standards.
• Records and Tracking Systems - Ability to use records databases and tracking tools to maintain accurate and up-to-date information.
• Digital Document & Records Tools - Ability to use Microsoft office software (Word, Excel, Outlook, SharePoint, Access, and Teams), document-production tools, and electronic file systems to create, manage, and organize digital and scanned materials for accurate, accessible, and well-maintained records.

Responsibilities

• Serve as Records Information and Management and Public Disclosure Coordinator for EAP.
• Respond to public disclosure requests from staff, other governmental agencies, and the public.
• Retain electronic records and archive tracking related to request in accordance with the records retention requirements.
• Attend monthly Records and Public Disclosure agency meetings.
• Assist with development of record retention schedules, essential records protection programs, and records disposition. Research and retrieve documents and assist staff in developing, organizing, and maintaining files using proper records management procedures.
• Create, design, and revise manual and electronic/automated forms, layouts, and screens; process forms orders; maintain forms inventory.
• Format, process, and post Standard Operating Procedure’s (SOP’s) online and when required on to the internal SharePoint sites.

Skills

Attention to Detail

Customer Service & Teamwork

Problem-Solving & Judgment

Records Management

Public Disclosure Response

Forms Management

Records and Tracking Systems

Digital Document & Records Tools

Education

Business Administration / Accounting related field

Bachelor's degree recommended / equivalent

Associate’s degree with credits option

Higher credits or degree progression

Tools

SharePoint

Microsoft Office

Document production tools

Electronic file systems

Job description

The Washington State Department of Ecology is seeking a Forms and Records Analyst to provide records management, respond to public disclosure requests, and support the Environmental Assessment Program (EAP). The role partners with the Records and Information Management Lead, the PMA, and the EAP Administrative Support Team to ensure compliant, well-organized records.

Responsibilities include designing and updating forms, managing SOPs, and maintaining records inventories; telework is possible