Public Records & Information Governance Analyst (Hybrid)

State of Washington; Vancouver (WA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible/hybrid telework

Paid leave and holidays

Tuition assistance

State retirement benefits

Job summary

The Washington State Department of Transportation (WSDOT) is seeking a skilled professional to serve as the Southwest Region’s primary coordinator for public disclosure and legal records response, records governance and lifecycle management, and information management. This role ensures agency records are accessible, accurate, and managed in compliance with public disclosure and records requirements.

Through collaboration with regional staff, you will promote consistent records practices,

Qualifications

• Applied knowledge of records management principles, records retention practices, and public disclosure processes.
• Ability to retrieve, organize, and analyze records from multiple sources for business and legal needs.
• Ability to interpret laws and policies related to public records and retention.
• Ability to analyze information, evaluate completeness, and support legally compliant decisions.
• Ability to coordinate across multiple stakeholders and manage competing priorities.

Responsibilities

• Coordinate and manage public disclosure requests (PDRs), including scope, sources, tracking, and timely responses.
• Research, retrieve, organize, and review records for completeness with redactions or exemptions as needed.
• Coordinate subpoenas, claims, litigation holds, and other legal records requests per agency procedures.
• Advise staff on public disclosure, records preservation, retention, and compliance requirements.
• Maintain records inventory, classification, storage, retention, and disposition per retention schedules.
• Provide training and technical assistance on records management policies and best practices.
• Maintain and improve electronic document management systems and access protocols.
• Collaborate with IT and program staff to improve records accessibility and risk management.

Skills

Records management principles

Public disclosure processes

Researching records

Interpreting laws & policies

Communication skills

Confidentiality & judgment

Tools

Electronic document management systems

Shared file systems

Job description

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the world's longest floating bridge, and operates the largest ferry system in the nation!

The Opportunity

WSDOT is currently seeking a skilled professional to serve as the Southwest Region’s primary coordinator for public disclosure and legal records response, records governance and lifecycle management, and information management. This position plays an important role in ensuring agency records are accessible, accurate, effectively managed, and handled in accordance with applicable public disclosure and records requirements. Through consultation, training, and coordination with regional staff, this role promotes consistent records practices and supports informed decision-making across the region. By strengthening the integrity and lifecycle management of agency information, this position helps reduce organizational risk, maintain operational continuity, and support efficient business operations. This work contributes to WSDOT’s commitment to accountable, transparent, and reliable public service.

What to Expect

Among the varied range of responsibilities held within this role, you/the Forms and Records Analyst 3 will:

• Coordinate and manage public disclosure requests (PDRs), including determining scope, identifying records sources, tracking requests, and ensuring timely, compliant responses.
• Research, retrieve, organize, and review records for completeness; identify records that may require redactions or exemptions and coordinate with Headquarters Public Disclosure staff.
• Coordinate subpoenas, claims, litigation holds, preservation notices, and other legal records requests in accordance with agency procedures.
• Advise staff and management on public disclosure, records preservation, retention, and compliance requirements.
• Coordinate records inventory, classification, storage, retention, transfer, archiving, and disposition in accordance with approved retention schedules and agency policies.
• Provide training and technical assistance on records management policies, procedures, and best practices.
• Maintain and improve electronic document management systems, file structures, access protocols, document control, and records migration.
• Collaborate with IT and program staff to improve records accessibility, workflows, operational efficiency, and risk management.

Qualifications

To be considered for this opportunity, the following competencies are required:

• Applied knowledge of records management principles, records retention practices, and public disclosure processes.
• Demonstrated skill in researching, retrieving, organizing, and analyzing records from multiple sources to support business and legal needs.
• Ability to interpret and apply laws, regulations, and policies related to public records and records retention.
• Ability to analyze information, evaluate completeness, and support legally compliant decision making.
• Ability to coordinate work across multiple stakeholders and manage competing priorities and deadlines.
• Skill in written and verbal communication to provide clear guidance and respond to inquiries.
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
• Growth Mindset – Actively demonstrates a commitment to learning and growth.
• Service-Oriented – Demonstrates a willingness to take action to meet the needs of others.

It is preferred that qualified candidates also demonstrate:

• Familiarity with public disclosure processes within a governmental or large organizational setting.
• Experience supporting records management, document control, or information systems.
• Experience working with electronic document management or shared file systems.
• Experience interpreting policies, procedures, or regulatory requirements in a business environment.

Important Notes

• This position is eligible for flexible/hybrid telework, with an expectation of working in the office at least two days per week.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicableCollective Bargaining Agreements. Information on other compensation types for non-represented positions can be found inChapter 357-28of the Washington Administrative Code.
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visitwww.uscis.gov

Why WSDOT

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including telework options for eligible positions.
• Paid Leave – In addition to 12 paid holidays, full-time employees mayearn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• PlanFor Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go toState Benefits for more information.

Check out this video to learn more:Why WSDOT?

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visitwww.uscis.gov

Contact Us

For inquiries aboutthis posting, you may contact the assigned Recruiter [e-mail]. Please be sure to reference26DOT-SWR-41626in the subject line.