Remote-Ready School Admin & Records Coordinator

Archdiocese of St. Louis; Missouri; Hybrid; USD 30,000 - 45,000; Full time

Benefits offered by this job

Flexible working times

Remote working options

Paid vacation accrues with service

Personal leaves of absence

Job summary

The Archdiocese of St. Louis is seeking a School Administrative Assistant to provide primary administrative support to the Principal and oversee daily school office operations.

This role ensures service to students, families, faculty, staff, and visitors while handling records, communications, and enrollment tasks. Applications require strong organizational skills, discretion, and the ability to maintain confidentiality in a Catholic school environment.

Qualifications

• Minimum of two years of administrative or office experience preferred.
• Experience in a school, parish, or nonprofit environment preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Publisher.
• Experience with FACTS Student Information System or similar school management software preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Professional, courteous, and service-oriented demeanor.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Compliance with all diocesan Safe Environment requirements, including Protecting God's Children training.

Responsibilities

• Provide comprehensive administrative support to the Principal.
• Manage the daily operations of the school office.
• Establish, organize, and maintain confidential student and school records, databases, and filing systems.
• Prepare correspondence, reports, forms, newsletters, and other school communications.
• Type, proofread, and distribute letters, notices, and official school documents.
• Maintain confidentiality of all student, personnel, and school information.
• Coordinate all aspects of student registration and enrollment.
• Maintain emergency contact forms, health records, volunteer documentation, and enrollment files.
• Organize and maintain student class schedules and classroom rosters.
• Update student and family information within the school's student information system.
• Prepare report cards, mailing labels, and student records as needed.
• Maintain current family directories and school contact lists.

Skills

Organizational skills

Communication skills

Confidentiality & discretion

Customer service orientation

Tools

Microsoft Office Suite

FACTS SIS

Job description

The Archdiocese of St. Louis is seeking a School Administrative Assistant to provide primary administrative support to the Principal and oversee daily school office operations.

This role ensures service to students, families, faculty, staff, and visitors while handling records, communications, and enrollment tasks. Applications require strong organizational skills, discretion, and the ability to maintain confidentiality in a Catholic school environment.