Remote Proposal Coordinator for Mission-Driven Initiatives

Center for EcoTechnology; Springfield (MA); Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Laptop provided

Internet/phone stipend

Job summary

Center for EcoTechnology (CET) is seeking a remote Proposal Coordinator to manage the full proposal lifecycle, ensuring timely, compliant submissions. You will gather information from CEOs and program staff, draft content, and maintain reusable resources while aligning with CET’s mission in energy, waste reduction, and sustainable solutions.

You will coordinate reviews, track deadlines, and support post‑award handoffs, leveraging AI-assisted drafting tools and MS Office to produce polished

Qualifications

• Bachelor's degree with a minimum of 3 years of successful proposal and report coordination.
• Exceptional organizational skills and comfort managing many concurrent, detail-heavy tasks under deadline pressure and with minimal supervision.
• Ability to maintain a high level of accuracy and attention to detail in a deadline-driven environment where proposal success is critical to organizational growth and revenue.
• Strong editing skills with the ability to produce clear, organized, and accurate written content; comfortable using AI tools to accelerate first drafts and refine language under BD/program direction.
• Comfortable reading and interpreting contract and legal language (NDAs, subcontracts, compliance requirements) to flag issues and coordinate appropriate review; not expected to draft legal terms independently.
• Familiarity with state, federal, and utility procurement, grant application, or funding processes is preferred. Experience with philanthropic grant processes a plus.
• Experience and comfort in a remote work environment expected.
• Strong communication skills with an ability to establish rapport with customers, clients, vendors, and coworkers on the phone, over email, in meetings, and at presentations and events.
• Extensive experience using Microsoft Office Suite and Teams. Experience using spreadsheets, CRM platforms (Salesforce preferred), and other digital collaboration tools.

Responsibilities

• Coordinate Proposal Lifecycle: assess requirements, maintain Salesforce pipeline, create templates and checklists, ensure completeness.
• Produce Proposal Drafts: translate strategy into outlines, gather information, draft content with input from leadership and program staff.
• Monitor and Research Funding Sources: track opportunities, research funders, align with priorities.
• Program Integration: support post‑award handoffs, create project summaries, update staffing projections.
• Secondary Functions: review contract language for risks, support procurement needs.

Skills

Organizational skills

Attention to detail

Communication skills

Editing skills

Remote work experience

Education

Bachelor's degree with 3+ years proposal coordination

Tools

Salesforce

Microsoft Office

Teams

Job description

Center for EcoTechnology (CET) is seeking a remote Proposal Coordinator to manage the full proposal lifecycle, ensuring timely, compliant submissions. You will gather information from CEOs and program staff, draft content, and maintain reusable resources while aligning with CET’s mission in energy, waste reduction, and sustainable solutions.

You will coordinate reviews, track deadlines, and support post‑award handoffs, leveraging AI-assisted drafting tools and MS Office to produce polished