Proposal Specialist

CEC Corporation; Oklahoma City (OK); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Excellent benefits

Professional development opportunities

Growth opportunities

Job summary

CEC Corporation in Oklahoma City is seeking a marketing professional to develop high-quality proposals and presentations. The ideal candidate will have a Bachelor's degree in a relevant field and at least two years of experience in marketing within the AEC industry.

Successful applicants will possess strong written communication skills and proficiency in Adobe Creative Cloud tools. This full-time position offers a fixed schedule and the opportunity to contribute significantly to our projects and community growth.

Qualifications

• Minimum two years’ experience in communications or marketing in the AEC industry.
• Proficiency in managing and editing content within databases.
• Ability to develop clear written and oral communications.

Responsibilities

• Collaborate with Proposal Team Leader to develop proposals.
• Create client interview presentations.
• Write and edit proposal content, ensuring compliance.

Skills

Strong written communication

Editing and proofreading skills

Organizational skills

Customer/client focus

Education

Bachelor’s degree in Marketing, Communications, Journalism, English, or related field

Tools

Adobe InDesign

Adobe Photoshop

Adobe Acrobat

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Prezi

CRM platforms (e.g., Unanet, Cosential)

Job description

CEC is a privately-held engineering firm, serving both public entities and private developers. We offer extensive services, which allow us to be involved with projects from conception to design, to construction. Our focus is to eliminate aging infrastructure and drive community growth through innovative and collaborative engineering design. CEC is a Top Workplace that offers excellent benefits, professional development and growth opportunities for employees.

DUTIES AND RESPONSIBILITIES

• Collaborates closely with the Proposal Team Leader to develop high quality proposals, letters of interest (LOIs), and statements of qualifications (SOQs), working with technical and senior staff to draft, edit, format, and finalize content.
• Creates and produces client interview and pursuit-related presentations, ensuring messaging, visuals, and formatting align with firm standards and pursuit strategies.
• Writes, edits, tailors, and researches non-technical proposal sections, ensuring compliance with solicitation requirements and firm messaging.
• Proactively identifies risks, gaps, or compliance issues within proposal content; communicates concerns and recommends solutions to proposal leadership.
• Manages assigned proposal components independently, including schedules, workflows, and deliverables, to ensure timely and compliant submissions.
• Gathers, maintains, and updates marketing and pursuit content such as staff resumes, project descriptions, project statistics, research briefs, and other marketing materials.
• Researches, solicits, and coordinates information from external partners, subconsultants, and internal contributors for inclusion in proposal and presentation materials.
• Independently coordinates with graphic designers, editors, production staff, and reprographics vendors to support proposal execution and production.
• Maintains and updates content within marketing and CRM databases to support proposals, presentations, and business development efforts.
• Supports additional marketing and business development initiatives as needed.
• Participates in proactive team efforts to achieve departmental and company goals.
• Complies with all safety policies, practices, and procedures.

COMPETENCIES

• Strong written communication, editing, and proofreading skills with exceptional attention to detail
• Ability to manage multiple deadlines in a fast-paced, team-oriented environment
• Strong organizational, communication, and coordination skills, with the ability to work independently and collaboratively.
• Customer/client focus

MINIMUM REQUIREMENTS

• Bachelor’s degree from four-year college or university with concentration in Marketing, Communications, Journalism, English, or other related field.
• Minimum two years’ related experience in communications or marketing with direct architectural, engineering or construction (AEC) industry preferred.
• Highly proficient in Adobe InDesign, Photoshop, and Acrobat.
• Advanced experience with Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with Prezi preferred but not required.
• Experience managing and editing content within databases; familiarity with CRM platforms. Unanet (Cosential) preferred.
• Ability to develop written and oral communications that clearly explain technical concepts, using easy to understand language and graphics.
• Ability to manage time and resources to produce and deliver project assignments under strict deadlines.
• English language skills: ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write content, copy, reports, and correspondence. Ability to effectively present information and respond to questions from groups of managers, employees, clients, and the public.
• Mathematical skills: ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, and percent and to draw and interpret graphs.
• Reasoning skills: ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc. Knowledge of Adobe Creative Cloud and Microsoft Excel, PowerPoint, Word, and Outlook preferred.
• Organizational skills: ability to prioritize and organize tasks; ability to handle multiple tasks simultaneously; ability to handle multiple projects simultaneously.
• Remote connectivity device (e.g., smart phone, tablet, etc.) with data plan sufficient for company requirements, including multi-factor authentication, time and mileage tracking, expense reimbursement, e-mail, and virtual communications.

PHYSICAL REQUIREMENTS

• Sedentary physical activity performing non-strenuous daily activities of an administrative nature.
• Manual dexterity sufficient to reach/handle items, work with the fingers, and perceive attributes of objects and materials.
• Ability to sit up to eight hours per day.
• Ability to manipulate computer mouse up to eight hours per day.
• Ability to see clearly 20 inches or less and 20 feet or more; ability to identify and distinguish colors; ability to adjust focus.

WORK ENVIRONMENT

• Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.
• Moderate noise; occasionally loud.
• Shared office space with multiple people.

WORK SCHEDULE

• Fixed schedule of 40 hours per week, Monday through Friday, including required core hours.

CEC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.