Remote Project Coordinator – Growth in Architecture & Geospatial

Woolpert; Chicago (IL); On-site; USD 66,000 - 80,000; Full time

Benefits offered by this job

Flex PTO

Career development

Health insurance

Retirement plan

Technology stipend

Job summary

Woolpert is seeking a proactive Project Coordinator to join our Chicago, IL team. You will assist Project Managers with setup, scheduling, budgeting, and coordination with accounting, controls, and subcontractors.

Responsibilities include tracking scope, schedule, and costs, processing change orders, and maintaining logs and documentation. Strong communication, organization, and the ability to work with multi-national teams are essential, with occasional travel up to 10%.

Qualifications

• Associates degree preferred or 10 years demonstrable experience in A/E/C.
• Minimum of 2+ years of project coordination in architecture/engineering or similar field.
• Strong written and verbal communication; able to work with multinational teams.

Responsibilities

• Assist Project Managers with project setup, scheduling, budgeting, and coordination with accounting and controls.
• Support scope, schedule, budget tracking, change orders, invoicing, and AR collections.
• Review contracts for invoicing and confidentiality; coordinate terms with project team.
• Support subcontract management with logs, scope, amendments, and invoice coding.
• Maintain data trackers, change/issue logs, and other project support tasks.
• Assist with drafting technical narratives, basis of design, and description statements.
• Set up and manage Team/SharePoint sites and document control workflows.
• File electronically following policies; run financial reports and support deliverable production.
• Handle multiple projects concurrently and coordinate with virtual teams across the US and Europe.
• Follow safe work practices and company policies.

Skills

Written communication

Organization

MS Office

MS Project

Team collaboration

Education

Associate degree

10 years equivalent experience

Tools

Microsoft Project

SharePoint

Job description

Woolpert is seeking a proactive Project Coordinator to join our Chicago, IL team. You will assist Project Managers with setup, scheduling, budgeting, and coordination with accounting, controls, and subcontractors.

Responsibilities include tracking scope, schedule, and costs, processing change orders, and maintaining logs and documentation. Strong communication, organization, and the ability to work with multi-national teams are essential, with occasional travel up to 10%.