Remote Project Coordinator — Client Timelines & Admin Expert

FIRST RATE FIELD SERVICES LLC; Missouri; Remote; USD 55,000 - 60,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

First Rate Field Services is seeking an organized Administrative Coordinator to support the Senior Manager, coordinate project timelines, and handle client communications. The role centers on preparing reports, billing, document review, and estimating contracts to keep projects on track.

You will review job photos, improve customer satisfaction, and manage workloads using internal software and MS Office. A proactive, detail‑oriented approach is essential, with frequent travel as needed.

Qualifications

• Ability/willingness to travel frequently during week days (expenses paid).
• Effective communication skills both oral and written.
• Ability to quickly learn company and client software.
• Ability to prioritize and effectively manage daily workload.
• A positive approach to problem-solving.
• Strong organizational skills.
• Proficient with computers and computer programs.
• Strong customer service skills.
• Reliable transportation.

Responsibilities

• Coordinate timelines with internal staff, customers, and subcontractors to ensure project milestones are met.
• Provides administrative support to Senior Manager including report generation, client billing preparation, document review/proofreading, and estimate/contract compilation.
• Photo review of completed jobs.
• Responsible for improving customer satisfaction through effective communication and timeline coordination.
• Utilizing internal software systems and Microsoft Office productivity software for workload management.
• Performs other duties as assigned.

Skills

Frequent travel

Oral & written communication

Quick learner

Time management

Problem solving

Organizational skills

Computer literacy

Customer service

Reliable transportation

Job description

First Rate Field Services is seeking an organized Administrative Coordinator to support the Senior Manager, coordinate project timelines, and handle client communications. The role centers on preparing reports, billing, document review, and estimating contracts to keep projects on track.

You will review job photos, improve customer satisfaction, and manage workloads using internal software and MS Office. A proactive, detail‑oriented approach is essential, with frequent travel as needed.