Remote Program Operations & Finance Assistant

International Rescue Committee; Oregon; Hybrid; USD 26,000 - 39,000; Full time

Benefits offered by this job

Medical insurance starting at $163

Dental insurance starting at $6.50

Vision insurance starting at $5

Flexible spending accounts

403(b) retirement plan with employer–m

EAP

Job summary

The International Rescue Committee (IRC) seeks a Program Assistant for the National Virtual Program for Professional Advancement. Working fully remotely, you will process direct financial assistance requests, ensure proper documentation, and coordinate with Career Navigators and the Finance team.

Ideal candidates have 1–2 years in human services, strong communication, and comfort working across states and time zones.

Qualifications

• 1–2 years of demonstrated experience in a human services field, preferably nonprofit or social services.
• Strong written, oral, and interpersonal communication; ability to connect with clients by phone/video.
• Ability to deliver services remotely to multiple states/time zones; protect confidential info.
• Experience managing a high-volume of requests with strong organization and follow-through.
• Proficiency with Microsoft Office, video conferencing, and remote collaboration tools; tracking data in a database.

Responsibilities

• Direct financial assistance processing from Career Navigators and prepare for review.
• Initiate PR/PO or non-PO invoice in the system for expenses.
• Coordinate with Finance Coordinators to record correctly with budget codes and client IDs.
• Follow IRC financial controls and supply chain protocols in all transactions.
• Maintain audit-ready records for each participant including approvals and receipts.
• Coordinate with Career Navigators to obtain signed Receipt of Payment on file.
• Record transactions in the IRC financial system and ETO on time.
• Respond to vendor/inquiry questions and attend regular virtual meetings.

Skills

Communication skills

Remote service delivery

High-volume management

Relationship building

Researching systems

Microsoft Office

Video conferencing tools

English fluency

Anti-racism commitment

Education

Undergraduate degree

Tools

Efforts to Outcomes (ETO)

Job description

The International Rescue Committee (IRC) seeks a Program Assistant for the National Virtual Program for Professional Advancement. Working fully remotely, you will process direct financial assistance requests, ensure proper documentation, and coordinate with Career Navigators and the Finance team.

Ideal candidates have 1–2 years in human services, strong communication, and comfort working across states and time zones.