Remote Prevention Programs Coordinator

ICF; United States; Remote; USD 61,000 - 104,000; Full time

Job summary

ICF is seeking a Prevention Program Assistant to join a team strengthening a prevention-oriented culture across the Office of Refugee Resettlement’s care provider network. The role focuses on policy alignment, training, monitoring, and quality improvement for a six-month term with potential extension.

Embedded in ORR’s response team, you will help collect and analyze data from about 150 programs, support governance and reporting, prepare agendas and materials, and sustain project management

Qualifications

• Minimum of 2 years’ experience supporting a team in a remote environment.
• Bachelor’s degree (5 years’ experience as an administrative assistant may be substituted for a bachelor’s degree)
• Must be able to obtain and maintain a Public Trust Clearance.

Responsibilities

• Provide critical support for the prevention team, supporting workflow management, data organization, documentation, quality control, scheduling, and coordination across a geographically dispersed/remote team.
• Provide day-to-day administrative and operational support to the Manager and Prevention Specialists.
• Maintain workplans, calendars, assignment trackers, deliverable schedules, action-item logs, and other project management tools.
• Coordinate meetings, interviews, working sessions, trainings, provider engagements, and other project activities.
• Prepare agendas, meeting materials, notes, action items, and follow-up documentation.
• Track assignments, decisions, dependencies, due dates, and follow-up actions to support team accountability.
• Support collection, receipt, organization, and cataloging of serious incident report-related information, monitoring and audit findings, provider information, and other project inputs.
• Maintain organized data repositories and document libraries to support efficient retrieval and analysis by Specialists.
• Perform routine data entry, data cleaning, formatting, reconciliation, and quality checks under Specialist/Manager direction.
• Maintain provider-level trackers covering assessments, identified issues, recommendations, interventions, corrective actions, and implementation status.
• Support aggregation of information across approximately 150 provider programs for trend analysis and reporting.
• Generate routine tables, status summaries, dashboards, and recurring reports from established data and tracking systems.
• Format and assemble reports, briefings, presentations, guidance, tools, training materials, and other project deliverables.
• Maintain version control and standardized templates for project products.
• Conduct first-level administrative quality reviews for completeness, formatting, internal consistency, and adherence to established templates before products advance for technical review.
• Maintain inventories of standardized tools, resources, templates, checklists, and implementation materials developed under the project.
• Coordinate distribution of approved guidance, tools, communications, and training materials.
• Support logistics and attendance tracking for training, technical assistance, and stakeholder engagement activities.
• Maintain stakeholder and provider contact lists and support communications across the remote prevention team.
• Support preparation of recurring status reports and leadership briefings by compiling accomplishments, upcoming activities, risks, actions, and key metrics.
• Document and track feedback on tools, training, and implementation resources to support continuous improvement.
• Provide administrative support for cross-ORR and provider coordination activities under the project.

Skills

Communication skills

Team player

Professionalism

Discretion and tact

Stakeholder management

Education

Bachelor’s degree

Job description

ICF is seeking a Prevention Program Assistant to join a team strengthening a prevention-oriented culture across the Office of Refugee Resettlement’s care provider network. The role focuses on policy alignment, training, monitoring, and quality improvement for a six-month term with potential extension.

Embedded in ORR’s response team, you will help collect and analyze data from about 150 programs, support governance and reporting, prepare agendas and materials, and sustain project management