Remote Payroll Specialist – US & Canada Compliance

BELIMO Holding AG; Danbury (CT); On-site; USD 75,000 - 85,000; Full time

Job summary

Belimo Holding AG seeks a Payroll Specialist to own the full-cycle U.S. payroll for multi-state employees and support Canada-based payroll across provinces. The role focuses on tax nexus and regulatory compliance, ensuring accurate withholdings and timely reporting.

Key responsibilities include ADP system ownership, SUI/SIT audits, and quarterly filings. Strong Excel skills, ADP experience, and 5+ years of payroll expertise are essential, with a base salary in a competitive range.

Qualifications

• BS degree OR 5+ years of relevant payroll experience.
• 5 years US multi-state payroll; 2+ years Canadian multi-provincial payroll.
• ADP certification preferred.
• Proficient in MS Excel.
• Strong organization and communication skills.
• Payroll taxes knowledge for US and Canada.

Responsibilities

• Manage full-cycle US payroll with multi-state compliance and remote-work nexus.
• Oversee Canada-based payroll (multi-province) including CPP/QPP and EI.
• Maintain ADP platform; manage Geographic Pay rules and time-tracking issues for FLSA compliance.
• Validate Form 941 and W-2s for multi-state employees; audit for accuracy.
• Register tax IDs in new states/provinces as remote workforce expands.

Skills

Multi-state payroll

Canadian payroll

Regulatory compliance

Attention to detail

Communication

Education

BS degree or equivalent experience

5+ years payroll experience (in lieu of degree)

Tools

ADP

Job description

The Payroll Specialist supports the full-cycle U.S. based employees' payroll process with a specific focus onmulti-state compliance and remote-work tax nexus and Canada- based employees (multi-province).

This role ensures that employees are paid accurately and that the company remains compliant with the diverse labor and tax laws of every state and Province where Belimo has a physical or remote presence. The purpose of this position is to continue our high level of service to our employees through operational excellence.

What You'll Do

• Multi-State Tax & Nexus Management:
  • Monitor and audit employee work locations to ensure accurate State Unemployment Insurance (SUI) and State Income Tax (SIT) withholdings.
  • Register the company for new tax IDs in new states/ provinces as the remote workforce expands.
  • United States: Federal, State, and local tax jurisdictions.
  • Canada: Federal (CRA) and Provinces/Territories (including Revenu Québec).
• ADP System Ownership:
  • Lead the maintenance of the ADP platform, specifically managing "Geographic Pay" rules and state-specific tax profiles.
  • Troubleshoot complex time-tracking issues within ADP to ensure FLSA compliance for remote non-exempt staff (e.g., meal and rest break laws in specific states).
• Financial Integrity & Auditing:
  • 401(k) Manage biweekly contributions to Empower, ensuring they meet the DOL "timely deposit" standards to avoid ERISA violations.
  • Audit Readiness Support.
• Regulatory Reporting:
• Validate quarterly tax filings (Form 941) and year-end reporting (W-2s), specifically auditing for "multi-state" W-2 accuracy for employees who moved mid-year.
• Validate quarterly tax filings and year-end reporting for Canada (T4s RL-1s) CPP/QPP, EI,and provincial taxes.
• Other duties as required and as position expands

Who You Are

• BS Degree in relevant field required. In lieu of a completed degree, 5+ years of relevant payroll experience beyond the minimum requirement will be considered.
• 5 years of US Multi-State payroll experience; 2+ years of Canadian Multi-Provincial experience.
• ADP Certification preferred.
• Proficiency with Microsoft Office, specifically MS Excel, required.
• Strong organization and communication skills
• Payroll Taxes knowledge for the US and Canada

Who We Are

At Belimo, we take pride in making our company a rewarding place to work. Our leaders are value-driven and encourage new ideas in their teams around the world. Through our passion, our employees are not only creating amazing products, they are revolutionizing the HVAC industry. Investing in our people is at the heart of Belimo's approach to engaging diverse creative talent to grow an industry-leading company. The success of our corporate brand is based on the expertise and commitment of each individual.

Belimo is committed to paying all employees in a fair, equitable and transparent manner. The base pay for this position ranges from $75,000 - $85,000 annually with a target performance bonus of 7% of an employee’s annual base salary. Compensation is based on several factors including geographic location and may vary depending on job-related knowledge, skills, education and experience. Belimo is a total compensation company which includes a comprehensive benefits package including a full range of medical, financial, and other competitive benefits. Belimo is proud to be an equal opportunity employer. #WeAreBelimo

This position is not eligible for visa sponsorship or support such as H1B, TN, E-3, CPT, OPT, STEM OPT, or employment based permanent residence processes, now or in the future.

Location United States of America, Danbury Category Finance/Controlling Department Controlling AM Job type Permanent Job flexibility Hybrid Recruiter Katherine Smallhorn

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