Remote Interior Design Project Coordinator

Zohorecruit; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

Zohorecruit is seeking a highly organized Interior Design Project Coordinator for a remote, full-time role with a high-end residential design firm. The candidate will manage multiple active projects from concept to installation, acting as the main liaison between clients, the lead designer, vendors, trades, and the drafter.

The role emphasizes clear, warm communication with clients and partners, meticulous documentation, and rigorous follow-through to ensure projects stay on schedule and within

Qualifications

• Professional experience with a residential interior design firm.
• Understanding of the residential design process from concept through installation.
• Experience communicating directly with clients, vendors, and industry partners.
• Knowledge of interior design materials, furnishings, finishes, and specifications.
• Experience sourcing products and materials.
• Experience with procurement, order management, and delivery tracking.
• Strong project-management and organizational abilities.
• Ability to manage multiple projects and competing priorities.
• High attention to detail and consistent follow-through.
• Ability to work independently, anticipate needs, and solve problems proactively.
• Strong technical proficiency and ability to learn multiple software platforms.

Responsibilities

• Serve as a primary point of contact for clients throughout the design and implementation process
• Draft polished, professional client-facing emails and correspondence
• Coordinate meetings, presentations, selections, approvals, installations, and other project activities
• Maintain clear communication among clients, the design team, vendors, trades, and installers
• Proactively communicate next steps, outstanding decisions, and potential issues
• Help provide a seamless and organized client experience from project kickoff through completion
• Maintain project schedules, deadlines, task lists, and follow-ups
• Track project details, approvals, orders, deliveries, and outstanding items
• Coordinate project information with the technical drafter
• Keep project documentation and digital files organized and current
• Identify potential problems and follow up consistently to keep projects moving
• Coordinate with trades, installers, workrooms, vendors, and other project partners
• Communicate professionally with vendors, showrooms, manufacturers, workrooms, and trade partners
• Source furnishings, finishes, materials, and other products
• Place and manage orders
• Review quotes, specifications, acknowledgments, and invoices for accuracy
• Track orders from placement through delivery and installation
• Follow up on delayed, damaged, incorrect, or missing items
• Coordinate delivery, receiving, warehousing, and installation logistics
• Maintain accurate purchasing and order-status records
• Assist with residential interior design concepts and selections
• Create polished concept boards, mood boards, and client presentations
• Prepare furniture, finish, material, and product selections
• Research products that align with each project’s aesthetic, budget, and requirements
• Collaborate with the design team to refine selections and presentations
• Ensure presentation materials are accurate, cohesive, and professionally presented
• Work with the technical drafter to ensure design intent and project information are accurately reflected in drawings
• Review drawings and communicate revisions or missing information
• Coordinate dimensions, specifications, and product details

Skills

interior design

project coordination

+16

Tools

AutoCAD

Houzz Pro

Job description

Zohorecruit is seeking a highly organized Interior Design Project Coordinator for a remote, full-time role with a high-end residential design firm. The candidate will manage multiple active projects from concept to installation, acting as the main liaison between clients, the lead designer, vendors, trades, and the drafter.

The role emphasizes clear, warm communication with clients and partners, meticulous documentation, and rigorous follow-through to ensure projects stay on schedule and within