Remote Grants & Programs Administrative Partner

Marguerite Casey Foundation - Seattle, WA; Seattle (WA); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical/dental/vision coverage

Retirement benefits

Paid time off

Paid family leave

Transit pass

Student loan repayment support

Tuition reimbursement

Professional development

Job summary

Marguerite Casey Foundation in Seattle, WA seeks an Programs Administrative Partner to manage grants and events operations. You will support the Grants Manager, maintain grant records, and assist with compliance and payments.

This role emphasizes accuracy, collaboration, and customer service. The position reports to the Grants and Events Manager and requires strong organizational skills, 5+ years of admin experience in nonprofits, and proficiency with G-Suite and grants systems.

Qualifications

• Five+ years of experience in administrative support, nonprofit preferred.
• Excellent organizational and time-management abilities.
• Attention to detail with ability to manage multiple projects.
• Strong customer service, interpersonal, and communication skills.
• Proficient with G-Suite and grants database software (e.g., SmartSimple).

Responsibilities

• Maintain accuracy of contact, grant, and organizational records in the database.
• Collaborate with Grants Manager and vendor to streamline grants processes and improve the system.
• Support meeting logistics, including on-site and virtual arrangements, catering, travel, and materials.
• Coordinate event invitations and registration lists.
• Serve as primary contact for applicants and grant recipients using the grants management system.
• Assist with compliance tasks, documents, agreements, and payments.
• Verify funding eligibility by researching grantee financials and governance.
• Assist in processing matching gifts, sponsorships, and memberships.
• Monitor grants admin inbox and respond to inquiries.
• Support audit preparation by identifying documents for Finance.

Skills

Administrative support

Nonprofit/philanthropy experience

Organizational skills

Time management

Communication skills

Customer service

IT proficiency (G-Suite, grants system

Tools

SmartSimple

Job description

Marguerite Casey Foundation in Seattle, WA seeks an Programs Administrative Partner to manage grants and events operations. You will support the Grants Manager, maintain grant records, and assist with compliance and payments.

This role emphasizes accuracy, collaboration, and customer service. The position reports to the Grants and Events Manager and requires strong organizational skills, 5+ years of admin experience in nonprofits, and proficiency with G-Suite and grants systems.