Remote Grant Coordinator

New Season; Town of Florida (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

New Season seeks a Grants Coordinator to oversee coordination of grants, ensure compliance, and complete timely reports at clinic level. The role involves working with payer systems, training staff, and supporting grant billers within healthcare grant programs.

Candidates should have at least 3 years of grant experience, knowledge of healthcare terminology, and be comfortable navigating multiple payer portals. Florida grant experience is preferred and travel is possible.

Qualifications

• Minimum of three (3) years of previous grant experience.
• Knowledge of healthcare terminology and billing processes.
• Proficiency with Microsoft Office and Google Workspace.
• Florida-specific grants experience preferred (Florida only).

Responsibilities

• Submit data reports by the due dates as set forth by the payers.
• Monitor the Grant Administration email daily to view requests, especially billing episode changes.
• Submit required performance measure reports as requested by the payers.
• Provide treatment center training on payer compliance requirements as needed.
• Offer support to Grant Billers and RCM requests as needed.
• Create detailed notes in the system to reflect all actions performed on the account.
• Maintain confidentiality and safeguard the operations of the business.
• Keep lines of communication open with the Treatment Centers to ensure goals are met.
• Adheres to the service policy and principle of New Season.
• Other duties as assigned.

Skills

Microsoft Office

Google Workspace

Healthcare terminology

Grants management

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Google Workspace

Internet

Job description

Job Summary

This position is responsible for the coordination of grants as it relates to compliance, completing reports timely, verifying patient billing episodes, working with various payer online systems, and training/implementation of grants at the clinic level.

Description

This position is responsible for the coordination of grants as it relates to compliance, completing reports timely, verifying patient billing episodes, working with various payer online systems, and training/implementation of grants at the clinic level.

Essential Functions

• Submit data reports by the due dates as set forth by the payers.
• Monitor the Grant Administration email daily to view the different requests that come through, especially those requests for billing episode changes.
• Submit required performance measure reports as requested by the payers.
• Provide treatment center training on payer compliance requirements as needed.
• Offer support to Grant Billers and RCM requests as needed.
• Create detailed notes in the system to reflect all actions performed on the account.
• Maintain confidentiality and safeguard the operations of the business.
• Keep lines of communication open with the Treatment Centers to ensure individualized goals are met.
• Adheres to the service policy and principle of New Season.
• Other duties as assigned.

Essential Qualifications

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).

Education/Licensure/Certification

High School Diploma or GED.

Required Knowledge

The candidate will have knowledge of healthcare terminology. Basic computer knowledge. Knowledge of grants, medical insurance (Medicare, HMOs, PPOs, commercial, hospital billing, and collection process. Banking, accounting, and math principles. 2 CFR 200 knowledge preferred.

Experience Required

The candidate must have a minimum of three (3) years of previous grant experience. Strong customer/ patient service background.

(Florida only: Previous experience working with Florida Department of Children Families Grants or State Opioid Response Grants preferred.)

Skill and Ability

The position will require proficiency in Microsoft Office Applications, Google Business Suite applications, and the internet. Ability to use logic in determining documents, reading, and following written and oral instructions. Good people skills for building relationships with colleagues at all levels. Good written skills. Must have good organizational and computer skills. Ability to be detail-oriented.

Colonial Management Group, LP./New Season provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Or State Requirements

HS Diploma. Must live in FL to support our FL programs. Previous experience working with Florida Department of Children Families Grants or State Opioid Response Grants preferred. 30% Travel will be required for this role.