Remote Fiscal Technician: Livestock Services

State of Washington Dept. of Agriculture; Olympia (WA); On-site; USD 44,000 - 57,000; Full time

Benefits offered by this job

Flexible work schedules

Teleworking

Paid Holidays

PPE provided

Job summary

The Washington State Department of Agriculture is hiring a Fiscal Technician 3 in Olympia to maintain the program's fiscal records, process daily cash receipts, and manage accounts receivable, while preparing weekly financial reports for the Livestock Identification Program.

Ideal candidates will have a high school diploma or GED, accounting coursework, and two years of relevant experience; familiarity with Animal Tracks or PISCES is a plus for accurate financial operations within a state agency.

Qualifications

• High school diploma or GED required.
• 15 college-level accounting hours or semestral hours required.
• Two years of full-time experience as a Fiscal Technician, or equivalent.

Responsibilities

• Receive, review and audit payments and ensure fees are correctly applied.
• Prepare and post monthly invoices; reconcile payments and accounts.
• Maintain fiscal records and generate weekly financial reports for the program.
• Oversee overdue balances and coordinate with the A.G. for collections.
• Enter data into tracking systems (Animal Tracks or PISCES).

Skills

Accounting software

Data entry

Cash handling

Accounts receivable

Education

High school diploma or GED

15 college accounting hours

Two years fiscal technician experience

Tools

Animal Tracks

PISCES

Job description

AGRICULTURE - A Cornerstone of Washington's Economy

The first review of applications is scheduled for November5, 2026.In order to be considered, please submit your application on or beforeNovember4, 2026.The agency reserves the right to make a hire any time after the initial screening date.

The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation, and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities – from ensuring food safety to environmental protection – touch the lives of millions of people locally, nationally, and abroad.

The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit ourEmployment Page.

The Opportunity:

The WSDA Animal Services Division is dedicated to the protection, promotion and enhancement of animal health, wellness and well-being. The division works to promote the economic vitality of the livestock industry by minimizing exposure to animal diseases and providing owner asset protection through ownershipinspectionsand livestock identification at state, national and international levels. The division safeguards the citizens of Washington by identifying and limiting the exposure to zoonotic diseases through disease surveillance, livestock identification and traceability.

The Livestock Identification Program's mission is to provide asset protection to Washington's livestock industry by inspecting cattle and horses for brands and other proof of ownership at mandatory inspection points in order to deter theft by denying an outlet for stolen animals. The program is funded 100% through fee for service revenue.

Thisposition maintains the program's fiscal record keeping processes, systems and databases; records daily cash receipts; manages accounts receivable and prepares weekly financial reports for the program.

Important Notes

WSDA is recruiting for a full-time permanent Fiscal Technician 3 position within the Animal Services Division. This position is located in Olympia, Washington and is represented by the Washington Federation of State Employees (WFSE) Union.

The base pay offered will take into account internal equity and may vary depending on the preferred candidate's job-related knowledge, skills, and experience. The typical starting salary for this position is: Range 40 Step A $43,836 - Step L $56,952 annually.Some of the various responsibilities within this role:ControlsProgram's FiscalSystems andAccounts Receivable

• Receive, review and audit payments submitted from WSDA inspectors and Field Livestock Inspectors.
• Ensure correct fees are applied to fee types 3104, 3I07, and 5110.
• Prepare journalvouchers according to agencyfiscal officeifrequested.
• Reconcilefees that are chargedto customer and ensurestheyareinaccordancewithstatutes andrules.
• Review transmittalsfromWSDAFieldstaffthat comeintotheOlympia officefor accuracy.
• Prepare and postmonthlyinvoices for accountsreceivable toagency-levelaccountingsystem.
• Receiveandreconcilepaymentsfromcustomeraccountsmonthly.
• Prepareanddistributeweeklyreporttoprogramstaff for allinspectionsconductedbut notyetpaid.
• Oversee overdue balances, prepare aged receivable reports and pursue collection actions in coordination with the Assistant Attorney General.
• Oversee andauditunpaid balances due to theprogramtoensure thatallmoneyowedis collected.
• Send official noticelettersto producers whohaveunpaid inspections outsideof 2 weeksfromthe originalinspection date.
• Prepare andremit monthly WashingtonStateBeefCheckoff, ensuringthatfee type 3107is reconciledforthe month andensurethatassociatedreportsaresubmittedwith payment toBeef Commission.
• Audit all paymenttypes,payments that have been collected but not yet received, as well as payments that are charged to accounts.
• Receive daily cash receipts from agency fiscal office.
• Enter data into Animal Tracks or PISCES depending oninspectiontypes.
• Communicate with Field inspectors and their supervisors to ensure that necessary fees are collected according to program policy and OFM waiver.

Who should apply?
Professionals with:

• Highschooldiploma, orGED certificate(EquivalentEducation/Experience).

AND

• Fifteen (15)quarter hoursortensemesterhoursof college-levelaccountingor bookkeeping.

AND

• Two (2) years of full-time experience as a Fiscal Technician, or equivalent, including experience using accounting-related software; An Associate of Arts Degree, or equivalent, in accounting or business may substitute for one year of required experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Preferred/Desired Education, Experience, and Competencies

• Two (2) years of professional experienceina fiscal capacity.
• One (1) year of experience in a professional office setting, especially customer service based.

Employee Benefits

• A healthy work/life balance, which mayinclude flexible work schedules, and teleworking.
• WSDA provides an excellent benefits package beyond traditional benefits. State employment offers Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave; click here for more information.
• 12 paid Holidays & Vacation and Leave Accruals.
• All Personal Protective Equipment (PPE) required will be provided by the agency.

How to apply

You must complete your careers.wa.gov profile and answer the supplemental questions. In addition to completing the online application, and supplemental questions applicants must attach the following documents to their profile to be considered for this position:

· Current resume detailing experience and education

· A cover letter describing how you meet the specific qualifications for this position.

· Three professional references

By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at [phone] or email [e-mail].

The initial screening will be solely based on the contents and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Applications received via e-mail will not be accepted in lieu of applying through the state's on-line recruitment system.

WSDA uses aI-9 form(Download PDF reader) to determine Employment Eligibility and Verification, once hired. This document is the authorization of an individual’s ability to be hired for employment within the United States. Applicants must be eligible to work in the United States.

Equity at WSDA

The Department of Agriculture recognizes, appreciates, supports, embraces, and respects all cultural identities and backgrounds while we collaborate in authentic ways. We hire amazing people that share in the commitment to our Pro-Equity Anti-Racist (PEAR) strategic plan, our Healthy Environment for All (HEAL) Act implementation plan, and our unique needs and desires for belonging, respect, and inclusion. We value the growth and development of our team members by providing equitable access to resources and opportunities for continuous learning, improvement, and advancement.

We strive to hire, cultivate, and retain a productive and dedicated workforce that reflects the communities we serve while we are committed to a workplace that celebrates our differences and supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.

Contact Us

Should you have any questions regarding this position or the online application, contact the Human Resource Office at [e-mail].

Prior to a new appointment into the Department of Agriculture, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.

Veteran's Preference:Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security numbers. For additional information on Veteran's Preference and guidance on how to determine if you are eligible,click here.

Persons with a disability, who need assistance with their application or need this announcement in an alternative format, may call 664-1960 or toll free [phone]. TTY users should first call 711 to access the Washington Relay Service.

For more information about the Washington State Department of Agriculture, visit us at www.agr.wa.gov.