Fiscal Technician

Washington Department of Natural Resources; Washington; On-site; USD 44,000 - 57,000; Full time

Benefits offered by this job

12 paid holidays & vacation

PPE provided

Job summary

Washington State Department of Agriculture seeks a Fiscal Technician 3 to maintain program finances in the Animal Services Division. This role handles accounts receivable, reconciliations, journal entries, and monthly reporting at the Olympia office.

The position requires a high school diploma, accounting coursework, and 2 years of fiscal experience, with preference for office and customer service experience. Benefits include flexible schedules and strong state employment packages.

Qualifications

• High school diploma or GED.
• Fifteen quarter hours or ten semester hours of college-level accounting or bookkeeping.
• Two years of full-time experience as a Fiscal Technician, or equivalent, including experience using accounting-related software.
• Equivalent education/experience may substitute for minimum qualifications.

Responsibilities

• Manage and audit program's fiscal systems and accounts receivable.
• Prepare journals and monthly invoices; reconcile payments.
• Produce weekly and monthly financial reports for the program.
• Oversee overdue balances and coordinate collection actions.
• Enter data into Animal Tracks or PISCES; liaise with field staff.

Skills

Fiscal experience

Customer service

Education

AA in accounting or business

Tools

Accounting software

Job description

Description

AGRICULTURE - A Cornerstone of Washington's Economy

The first review of applications is scheduled for November 5, 2026. In order to be considered, please submit your application on or before November 4, 2026. The agency reserves the right to make a hire any time after the initial screening date.

The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation, and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities – from ensuring food safety to environmental protection – touch the lives of millions of people locally, nationally, and abroad.

The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page.

The Opportunity:

The WSDA Animal Services Division is dedicated to the protection, promotion and enhancement of animal health, wellness and well-being. The division works to promote the economic vitality of the livestock industry by minimizing exposure to animal diseases and providing owner asset protection through ownership inspections and livestock identification at state, national and international levels.

The division safeguards the citizens of Washington by identifying and limiting the exposure to zoonotic diseases through disease surveillance, livestock identification and traceability.

The Livestock Identification Program's mission is to provide asset protection to Washington's livestock industry by inspecting cattle and horses for brands and other proof of ownership at mandatory inspection points in order to deter theft by denying an outlet for stolen animals. The program is funded 100% through fee for service revenue. This position maintains the program's fiscal record keeping processes, systems and databases; records daily cash receipts; manages accounts receivable and prepares weekly financial reports for the program.

Important Notes

WSDA is recruiting for a full-time permanent Fiscal Technician 3 position within the Animal Services Division. This position is located in Olympia, Washington and is represented by the Washington Federation of State Employees (WFSE) Union.

The base pay offered will take into account internal equity and may vary depending on the preferred candidate's job-related knowledge, skills, and experience. The typical starting salary for this position is: Range 40 Step A $43,836 - Step L $56,952 annually.

Duties

Some of the various responsibilities within this role: controls Program's Fiscal Systems and Accounts Receivable

• Receive, review and audit payments submitted from WSDA inspectors and Field Livestock Inspectors.
• Ensure correct fees are applied to fee types 3104, 3I07, and 5110.
• Prepare journal vouchers according to agency fiscal office if requested.
• Reconcile fees that are charged to customer and ensures they are in accordance with statutes and rules.
• Review transmittals from WSDA Field staff that come into the Olympia office for accuracy.
• Prepare and post monthly invoices for accounts receivable to agency-level accounting system.
• Receive and reconcile payments from customer accounts monthly.
• Prepare and distribute weekly report to program staff for all inspections conducted but not yet paid.
• Oversee overdue balances, prepare aged receivable reports and pursue collection actions in coordination with the Assistant Attorney General.
• Oversee and audit unpaid balances due to the program to ensure that all money owed is collected.
• Send official notice letters to producers who have unpaid inspections outside of 2 weeks from the original inspection date.
• Prepare and remit monthly Washington State Beef Checkoff, ensuring that fee type 3107 is reconciled for the month and ensure that associated reports are submitted with payment to Beef Commission.
• Audit all payment types, payments that have been collected but not yet received, as well as payments that are charged to accounts.
• Receive daily cash receipts from agency fiscal office.
• Enter data into Animal Tracks or PISCES depending on inspection types.
• Communicate with Field inspectors and their supervisors to ensure that necessary fees are collected according to program policy and OFM waiver.

Qualifications

Who should apply?

Professionals with:

• High school diploma, or GED certificate (Equivalent Education/Experience).
• Fifteen (15) quarter hours or ten semester hours of college-level accounting or bookkeeping.
• Two (2) years of full-time experience as a Fiscal Technician, or equivalent, including experience using accounting-related software; An Associate of Arts Degree, or equivalent, in accounting or business may substitute for one year of required experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

AND

Preferred/Desired Education, Experience, and Competencies

• Two (2) years of professional experience in a fiscal capacity.
• One (1) year of experience in a professional office setting, especially customer service based.

Supplemental Information

Employee Benefits

• A healthy work/life balance, which may include flexible work schedules, and teleworking.
• WSDA provides an excellent benefits package beyond traditional benefits. State employment offers Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave; click here for more information.
• 12 paid Holidays & Vacation and Leave Accruals.
• All Personal Protective Equipment (PPE) required will be provided by the agency.

Equity at WSDA

The Department of Agriculture recognizes, appreciates, supports, embraces, and respects all cultural identities and backgrounds while we collaborate in authentic ways. We hire amazing people that share in the commitment to our Pro-Equity Anti-Racist (PEAR) strategic plan, our Healthy Environment for All (HEAL) Act implementation plan, and our unique needs and desires for belonging, respect, and inclusion. We value the growth and development of our team members by providing equitable access to resources and opportunities for continuous learning, improvement, and advancement.

We strive to hire, cultivate, and retain a productive and dedicated workforce that reflects the communities we serve while we are committed to a workplace that celebrates our differences and supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.

Veteran's Preference:

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security numbers. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.

Persons with a disability, who need assistance with their application or need this announcement in an alternative format, may call 664-1960 or toll free [phone]. TTY users should first call 711 to access the Washington Relay Service.

For more information about the Washington State Department of Agriculture, visit us at www.agr.wa.gov.

Contact Us

Should you have any questions regarding this position or the online application, contact the Human Resource Office at [e-mail].

Prior to a new appointment into the Department of Agriculture, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.