Remote Executive & Operations Assistant

Feedinkoo: Remote Jobs; United States; Remote; USD 42,000 - 63,000; Full time

Job summary

Feedinkoo: Remote Jobs, a San Francisco-based organization, seeks a detail-oriented Virtual Assistant for a fully remote role supporting executives, teams, and departments. You will provide comprehensive administrative support in a fast-paced, globally distributed environment.

You will manage calendars, handle email, prepare reports and presentations, organize digital files, coordinate projects, and assist with travel, data entry, and event planning.

Qualifications

• Minimum 2 years of professional experience in virtual assistance or administrative support.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Proficiency in Google Workspace tools (Docs, Sheets, Calendar, Gmail).
• Comfortable and experienced with digital communication platforms (Zoom, Slack, Microsoft Teams).
• Excellent typing speed and accuracy (minimum 40 WPM).
• Strong written and verbal communication skills with professional tone and clarity.
• Exceptional organizational and time management abilities.
• Demonstrated ability to multitask and prioritize assignments effectively under minimal supervision.
• Proven attention to detail with a commitment to accuracy and quality.
• Strong problem-solving and analytical mindset.

Responsibilities

• Manage executive calendars, schedule meetings across multiple time zones with precision.
• Handle email correspondence, prioritize messages, and draft professional communications.
• Prepare comprehensive reports, presentations, and meeting summaries with meticulous attention to detail.
• Organize and maintain digital files and databases with systematic naming conventions.
• Coordinate projects and tasks across departments to ensure timely completion of deliverables.
• Provide customer-focused support by responding to inquiries and resolving issues promptly.
• Manage travel arrangements and expense reports as needed.
• Assist with data entry and maintenance of company systems and spreadsheets.
• Support event planning and coordination for team meetings and conferences.
• Utilize various software tools to streamline workflows and enhance productivity.
• Maintain confidentiality and adhere to data protection guidelines.
• Communicate effectively with team members and supervisors through virtual platforms.
• Adapt quickly to new tools, technologies, and processes while seeking improvements.

Skills

Microsoft Office

Google Workspace

Email management

Calendar management

Communication skills

Time management

Typing 40 WPM

Multitasking

Data entry

Problem solving

Confidentiality

Education

High school diploma

Associate degree

Certification in office administration

Tools

CRM software

Asana

Monday.com

Trello

Bookkeeping software

Job description

Feedinkoo: Remote Jobs, a San Francisco-based organization, seeks a detail-oriented Virtual Assistant for a fully remote role supporting executives, teams, and departments. You will provide comprehensive administrative support in a fast-paced, globally distributed environment.

You will manage calendars, handle email, prepare reports and presentations, organize digital files, coordinate projects, and assist with travel, data entry, and event planning.