Remote Executive Assistant to CEO | Ops & Growth

Reuben Sinclair Ltd.; United States; Remote; USD 85,000 - 100,000; Full time

Benefits offered by this job

Remote work

Bonus potential

Paid leave

Full-time position

Job summary

Reuben Sinclair Ltd. is seeking an experienced Executive Assistant to support the CEO and Director of Operations. You will manage calendars, inboxes, coordinate commitments and lead weekly HubSpot reviews to keep deals and discovery calls accurately recorded.

The role spans sales, marketing, recruitment and operations. You will organize content planning and podcast logistics, maintain sales processes and ATS administration, and coordinate team retreats and onboarding with remote work across East

Qualifications

• 4+ years’ experience as an Executive Assistant, ideally supporting a founder or senior executive in a fast-paced environment.
• Highly organised, detail-oriented and able to anticipate needs, take ownership and manage shifting priorities.
• Discreet and trustworthy with confidential information; communicates clearly and professionally.
• Independent and quick to learn technology; comfortable working remotely with relevant tools.
• Experience in staffing, HR, payroll, operations, recruitment or CRM automation is a plus.

Responsibilities

• Manage calendars and inboxes for the CEO and Director of Operations.
• Coordinate commitments and lead the weekly HubSpot review, keeping deals and discovery calls recorded.
• Support content planning, podcast logistics, and CRM automations.
• Coordinate internal recruitment, ATS administration and candidate progress.
• Organise team retreats and offsites from planning through expenses; provide wider operational support as needed.

Skills

Executive Assistant experience

Calendar management

Communications

HubSpot operations

CRM automation

Independent work

Discretion

Tech-savviness

Tools

HubSpot

Clay

Front

Slack

Google Workspace

Job description

Reuben Sinclair Ltd. is seeking an experienced Executive Assistant to support the CEO and Director of Operations. You will manage calendars, inboxes, coordinate commitments and lead weekly HubSpot reviews to keep deals and discovery calls accurately recorded.

The role spans sales, marketing, recruitment and operations. You will organize content planning and podcast logistics, maintain sales processes and ATS administration, and coordinate team retreats and onboarding with remote work across East