Remote Events Planning Intern

TOTCF - Tales of the Cocktail Foundation; United States; Hybrid; USD 14,000 - 21,000; Full time

Benefits offered by this job

All‑Access Pass to Tales of the Cock­t

Class credit

Mentorship opportunities

Industry access and networking

Job summary

Tales of the Cocktail Foundation is seeking an organized Events Intern to support the Events Department. This primarily remote role includes on‑site work in New Orleans for Tales of the Cocktail 2027 and other events, offering hands‑on experience in planning, logistics, vendor coordination, and post‑event reporting.

You will gain practical exposure to event operations, data management, and cross‑functional teamwork, with compensation and mentorship opportunities throughout the program.

Qualifications

• Must be local to the New Orleans area.
• Must have access to a vehicle or other reliable transportation.
• Must have access to a laptop.
• Working knowledge of Google Drive.
• Strong organizational skills and attention to detail.
• Reliable and able to manage responsibilities in a primarily remote work environment.
• Comfortable assisting with multiple projects and changing priorities.
• Event planning or event support experience is preferred.

Responsibilities

• Assist with event planning, logistics, conference operations, and administrative support.
• Coordinate meetings, prepare agendas, organize data, and take meeting notes.
• Attend weekly virtual Event Planning and Team meetings and meetings with external planning partners as needed.
• Organize and maintain event databases, including data entry and information tracking.
• Track TOTC hotel blocks and assist with weekly hotel reporting and reservation updates.
• Learn and use event and project management platforms, including Asana, Airtable, OpenWater, Google Drive, Slack, and CVENT.
• Organize and update event materials and databases for Tasting Rooms, Meet the Distillers, seminars, and other festival programming.
• Assist with Bookstore & Bitters Market communications, schedules, calendar invitations, and CVENT updates.
• Support vendor, sponsor, partner, and event communications as assigned.
• Assist with on‑site event logistics during Tales of the Cocktail 2027.
• Provide flexible on-site support across programming areas, including Tasting Rooms, Cocktail Tour, Meet the Distillers, and other festival activities.
• Assist with post‑event closeout, reporting, hotel reconciliation, sustainability initiatives, and related documentation.
• Support other local events and initiatives, which may include Tales Home Edition, Tales Media Preview, and Jazz Fest activities.
• Assist with other Events Department projects and responsibilities as assigned.

Skills

Event coordination

Organization

Communication

Team collaboration

Education

Currently pursuing or enrolled in college/university

Tools

Asana

Airtable

OpenWater

Google Drive

Slack

CVENT

Job description

Tales of the Cocktail Foundation is seeking an organized Events Intern to support the Events Department. This primarily remote role includes on‑site work in New Orleans for Tales of the Cocktail 2027 and other events, offering hands‑on experience in planning, logistics, vendor coordination, and post‑event reporting.

You will gain practical exposure to event operations, data management, and cross‑functional teamwork, with compensation and mentorship opportunities throughout the program.