Events Intern

TOTCF - Tales of the Cocktail Foundation; United States; Hybrid; USD 14,000 - 21,000; Full time

Benefits offered by this job

All‑Access Pass to Tales of the Cock­t

Class credit

Mentorship opportunities

Industry access and networking

Job summary

Tales of the Cocktail Foundation is seeking an organized Events Intern to support the Events Department. This primarily remote role includes on‑site work in New Orleans for Tales of the Cocktail 2027 and other events, offering hands‑on experience in planning, logistics, vendor coordination, and post‑event reporting.

You will gain practical exposure to event operations, data management, and cross‑functional teamwork, with compensation and mentorship opportunities throughout the program.

Qualifications

• Must be local to the New Orleans area.
• Must have access to a vehicle or other reliable transportation.
• Must have access to a laptop.
• Working knowledge of Google Drive.
• Strong organizational skills and attention to detail.
• Reliable and able to manage responsibilities in a primarily remote work environment.
• Comfortable assisting with multiple projects and changing priorities.
• Event planning or event support experience is preferred.

Responsibilities

• Assist with event planning, logistics, conference operations, and administrative support.
• Coordinate meetings, prepare agendas, organize data, and take meeting notes.
• Attend weekly virtual Event Planning and Team meetings and meetings with external planning partners as needed.
• Organize and maintain event databases, including data entry and information tracking.
• Track TOTC hotel blocks and assist with weekly hotel reporting and reservation updates.
• Learn and use event and project management platforms, including Asana, Airtable, OpenWater, Google Drive, Slack, and CVENT.
• Organize and update event materials and databases for Tasting Rooms, Meet the Distillers, seminars, and other festival programming.
• Assist with Bookstore & Bitters Market communications, schedules, calendar invitations, and CVENT updates.
• Support vendor, sponsor, partner, and event communications as assigned.
• Assist with on‑site event logistics during Tales of the Cocktail 2027.
• Provide flexible on-site support across programming areas, including Tasting Rooms, Cocktail Tour, Meet the Distillers, and other festival activities.
• Assist with post‑event closeout, reporting, hotel reconciliation, sustainability initiatives, and related documentation.
• Support other local events and initiatives, which may include Tales Home Edition, Tales Media Preview, and Jazz Fest activities.
• Assist with other Events Department projects and responsibilities as assigned.

Skills

Event coordination

Organization

Communication

Team collaboration

Education

Currently pursuing or enrolled in college/university

Tools

Asana

Airtable

OpenWater

Google Drive

Slack

CVENT

Job description

Tales of the Cocktail Foundation (TOTCF) is seeking an organized, reliable, and detail-oriented Events Intern to support our Events Department. This internship offers hands‑on experience supporting the planning and execution of Tales of the Cocktail and other year‑round events while contributing to the Foundation's mission to educate, support, and advance the global drinks industry. This position is primarily remote, with required in‑person work in New Orleans surrounding Tales of the Cocktail 2027. The intern will gain practical experience in large‑scale event planning, event operations, logistics, vendor and partner coordination, communications, and post‑event reporting. Tales of the Cocktail 2027 will take place July 25-29, 2027, in New Orleans.

What You'll Do

• Assist with event planning, logistics, conference operations, and administrative support.
• Coordinate meetings, prepare agendas, organize data, and take meeting notes.
• Attend weekly virtual Event Planning and Team meetings and meetings with external planning partners as needed.
• Organize and maintain event databases, including data entry and information tracking.
• Track TOTC hotel blocks and assist with weekly hotel reporting and reservation updates.
• Learn and use event and project management platforms, including Asana, Airtable, OpenWater, Google Drive, Slack, and CVENT.
• Organize and update event materials and databases for Tasting Rooms, Meet the Distillers, seminars, and other festival programming.
• Assist with Bookstore & Bitters Market communications, schedules, calendar invitations, and CVENT updates.
• Support vendor, sponsor, partner, and event communications as assigned.
• Assist with on‑site event logistics during Tales of the Cocktail 2027.
• Provide flexible on‑site support across programming areas, including Tasting Rooms, Cocktail Tour, Meet the Distillers, and other festival activities.
• Assist with post‑event closeout, reporting, hotel reconciliation, sustainability initiatives, and related documentation.
• Support other local events and initiatives, which may include Tales Home Edition, Tales Media Preview, and Jazz Fest activities.
• Assist with other Events Department projects and responsibilities as assigned.

Schedule & Availability

• December 2026: Approx. 2-5 hours per week, virtual
• January through early May 2027: Approx. 5-15 hours per week, virtual
• May through mid‑July 2027: Approx. 15-20 hours per week, virtual
• July 19-30, 2027: Full‑time availability for on‑site event preparation and execution in New Orleans
• Tales of the Cocktail, July 25-29, 2027: Full‑time, in person
• August 9-31, 2027: Approx. 10-15 hours per week, virtual

What We’re Looking For

• Must be local to the New Orleans area.
• Must have access to a vehicle or other reliable transportation.
• Must have access to a laptop.
• Working knowledge of Google Drive.
• Strong organizational skills and attention to detail.
• Reliable and able to manage responsibilities in a primarily remote work environment.
• Comfortable assisting with multiple projects and changing priorities.
• Event planning or event support experience is preferred.

Compensation & Internship Benefits

• $10/hour
• $15/hour during Tales of the Cocktail 2027 week, as applicable
• All‑Access Pass to Tales of the Cocktail 2027
• Class credit, if applicable
• Mentorship opportunities
• Industry access and networking opportunities
• Brand partner education opportunities
• Additional internship benefits may be available throughout the program

Work Authorization

Candidates must be currently authorized to work in the United States and able to provide documentation supporting their work authorization.

Physical Requirements

This internship requires the ability to perform typical office and event‑related activities, including sitting, standing, walking, using a computer, and maintaining visual attention for extended periods. During event activities, the intern may occasionally be required to lift or move materials and supplies weighing up to 30 pounds.

About Tales of the Cocktail Foundation

Tales of the Cocktail Foundation is committed to educating, supporting, and advancing the global drinks industry. Through its annual conference and year‑round programming, the Foundation provides opportunities for education, professional development, connection, and industry engagement.

Disclaimer

This posting is intended to describe the general nature and responsibilities of the internship and is not a comprehensive list of all duties. Responsibilities and activities may change based on organizational and event needs. This internship description does not constitute a contract or promise of employment.