Remote-Eligible Music Program Admin & Events Coordinator

Seattle University; Seattle, Northern (WA, KY); Hybrid; USD 30,000 - 39,000; Part time

Benefits offered by this job

Health plans

Retirement contributions

Paid tuition for employee and dependtS

Hybrid work after intro period

Onsite fitness facility

Job summary

Seattle University is seeking an administrative assistant for the Music Program. The 10-month onsite position supports faculty and students across the department, maintaining piano tunings, coordinating donations, and managing event logistics.

Ideal candidates have a high school diploma and several years of admin experience, strong communication, and the ability to juggle deadlines. The role offers hybrid flexibility after an introductory period and a competitive benefits package.

Qualifications

• High school diploma and three or more years of previous administrative support experience.
• Ability to assess the quality and condition of campus-owned and donated pianos, making informed maintenance decisions.
• Experience handling logistics for meetings and events, including guest parking, advertising, catering, and day-of-event activities.
• Demonstrated ability to form and maintain productive relationships with faculty, staff, and students from diverse backgrounds.
• Strong written and verbal communication skills, with proofreading abilities for promotional materials.
• Intermediate fluency with MS Word, Outlook, Canva, and social media post management.
• Preference for candidates with a background in music and supervising student workers.

Responsibilities

• Provide administrative and operational support to the director, faculty, and students of the Seattle University Music Program.
• Maintain a regular tuning schedule for approximately twenty-six departmental pianos, staying within budget for tunings and repairs.
• Field inquiries about piano donations and evaluate instruments for quality and sustainability.
• Arrange transport with owners, piano movers, Campus Safety, and Parking Services for donated instruments.
• Coordinate with Residential Housing to relocate usable pianos to the dorms and support department meetings.

Skills

Communication

Attention to detail

Time management

Relationship building

Flexibility

Education

High school diploma

Tools

MS Word

Outlook

Canva

Social media management

Job description

Seattle University is seeking an administrative assistant for the Music Program. The 10-month onsite position supports faculty and students across the department, maintaining piano tunings, coordinating donations, and managing event logistics.

Ideal candidates have a high school diploma and several years of admin experience, strong communication, and the ability to juggle deadlines. The role offers hybrid flexibility after an introductory period and a competitive benefits package.