Remote Contracts Associate

Planet Pharma; San Rafael (CA); Remote; Full time

Job summary

A leading company in staffing and recruiting is seeking a Remote Contracts Associate to support their Legal Department. The role involves drafting and negotiating various contract types while maintaining compliance and liaising with internal business partners and external vendors. This position requires solid organizational and communication skills, and relevant experience in contracts administration is preferred.

Qualifications

• BA degree and 2-4 years of experience.
• Experience in contracts administration preferred.
• Strong proofreading and editing skills.

Responsibilities

• Drafting, negotiating, and tracking contracts, including NDAs and MSAs.
• Ensuring compliance with contracting policy.
• Acting as a liaison between the company and external partners.

Skills

Strong proofreading and editing skills

Strong computer skills

Excellent organization and time-management

Strong written and verbal communication

Detail-oriented

Self-motivated

Education

BA degree

Tools

ARIBA

Icertis

SAP

Word

PowerPoint

Excel

Job description

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Duties

This role will support the company's Legal Department and business partners by drafting, negotiating and tracking a high volume of contracts. Duties include:

• Researching prior contracting relationship with contracting parties.
• Drafting, primarily from templates, multiple contract types including Non-Disclosure Agreements, Master Service Agreements, Amendments, Scopes of Work, and Change Orders, using ARIBA and Icertis, the company's contract lifecycle management system(s) (“CLM”).
• Monitoring and tracking a large volume of contracts from draft to final signatures using the CLM.
• Ensuring company-wide compliance with the company's contracting policy.
• Acting as a liaison between the company, internal business partners, and outside vendors to facilitate contract execution.
• Building and maintaining relationships with business partners.
• Engaging with other functional areas within the company to assess and respond to contracting needs, obligations, and revisions.
• Coordinating workflow between the Legal Department and other departments.
• Exercising sound judgment within defined procedures and practices to determine appropriate action, including when to escalate matters to in-house counsel.
• Driving Legal Department initiatives, including promotion and training of self-authoring in the CLM.
• Providing backup support to other Contracts Associates in the department.
• Working on other Legal Department projects or initiatives as determined by Manager.
  
  

Job Description

Pay 25-30/h depending on experience

Duties

This role will support the company's Legal Department and business partners by drafting, negotiating and tracking a high volume of contracts. Duties include:

• Researching prior contracting relationship with contracting parties.
• Drafting, primarily from templates, multiple contract types including Non-Disclosure Agreements, Master Service Agreements, Amendments, Scopes of Work, and Change Orders, using ARIBA and Icertis, the company's contract lifecycle management system(s) (“CLM”).
• Utilizing playbooks to negotiate contracts.
• Monitoring and tracking a large volume of contracts from draft to final signatures using the CLM.
• Ensuring company-wide compliance with the company's contracting policy.
• Acting as a liaison between the company, internal business partners, and outside vendors to facilitate contract execution.
• Building and maintaining relationships with business partners.
• Engaging with other functional areas within the company to assess and respond to contracting needs, obligations, and revisions.
• Coordinating workflow between the Legal Department and other departments.
• Exercising sound judgment within defined procedures and practices to determine appropriate action, including when to escalate matters to in-house counsel.
• Driving Legal Department initiatives, including promotion and training of self-authoring in the CLM.
• Providing backup support to other Contracts Associates in the department.
• Working on other Legal Department projects or initiatives as determined by Manager.
  
  

Required

• BA degree and 2-4 years of experience
• Strong proofreading and editing skills.
• Strong computer skills in database management and document preparation (Word, PowerPoint, Excel).
• Excellent organization and time-management skills required. Must be able to manage heavy workload and aggressive timelines in a timely manner, prioritize, and work under pressure.
• Strong written and verbal communication skills.
• Must be able to communicate effectively with outside vendors/partners and serve as a liaison among outside counsel, in-house attorneys and business partners, and proactively communicate regarding relevant issues and deadlines.
• Must be detail-oriented, self-motivated, a quick learner, and have a strong work ethic.
  
  

Preferred

• Experience in contracts administration or other relevant experience is strongly preferred.
• Experience at a large law firm or within an in-house legal department of a public company a plus.
• Experience within biotech/pharma/medical device industry or other contract-intensive fields a plus.
• Familiarity with SAP, ARIBA and Icertis is a plus.
  

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Staffing and Recruiting

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