Remote Contracts Administrator: Compliance & POs

Capital Factory; Clinton (MA); On-site; USD 65,000 - 95,000; Full time

Job summary

Vitesse Systems, LLC is seeking a Contracts Administrator to support the full contract lifecycle, including POs, changes, and agreements. You will collaborate with Sales, Program Management, Finance, and Operations to ensure compliance and growth. Experience with DoD contracts and ERP systems is preferred.

The role emphasizes risk mitigation, accurate documentation, and cross-location collaboration in a fast-paced setting. Remote options available.

Qualifications

• Bachelor’s degree in Business, Finance, Legal Studies, Contract Management, or related field; equivalent experience may be considered.
• 2-5 years of experience in contract administration, procurement, subcontracts, or related business functions.
• Experience reviewing and administering commercial and/or government contracts.
• Familiarity with DoD contracting environments and aerospace/defense customers preferred.
• Experience with ERP systems; Global Shop Solutions experience is highly desired.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with PIEE, OASIS, SAM.gov, or related government systems preferred.
• Familiarity with FAR, DFARS, and Uniform Contract Format preferred.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication; self-starter in a multi-location, high-growth setting.

Responsibilities

• Manage contract administration activities throughout the full contract lifecycle.
• Review orders, contracts, terms, conditions for accuracy and compliance.
• Analyze contractual requirements, obligations, and schedules; identify risks.
• Prepare and maintain contract modifications, amendments, and documentation.
• Track deliverables, funding, performance periods, invoicing requirements, and open items.
• Coordinate cross-functional communication to support proposals, RFQs, quotes, and invoicing.
• Support proposal development, contract reviews, and negotiations; use Salesforce for related activity.
• Serve as primary contact for routine contract inquiries and correspondence.
• Ensure compliance with FAR/DFARS, export controls, and government systems (SAM.gov, PIEE, PIEE-related).
• Generate reports, maintain metrics, and provide status visibility to management.

Skills

Contract administration

DoD contracting

ERP systems

Microsoft Office

Communication skills

Self-starter

Education

Bachelor’s degree in Business or related field

Tools

Global Shop Solutions

PIEE/SAM.gov

Job description

Vitesse Systems, LLC is seeking a Contracts Administrator to support the full contract lifecycle, including POs, changes, and agreements. You will collaborate with Sales, Program Management, Finance, and Operations to ensure compliance and growth. Experience with DoD contracts and ERP systems is preferred.

The role emphasizes risk mitigation, accurate documentation, and cross-location collaboration in a fast-paced setting. Remote options available.