Remote Client Services & Scheduling Coordinator

Rippling, Inc.; Castle Rock, Northern (CO, KY); Hybrid; USD 28,000 - 39,000; Part time

Job summary

Keystone Experts & Engineers is seeking a Temporary Client Services & Resource Scheduling Coordinator to manage assignments, communications, and cross-department coordination. You will schedule multi-party inspections, coordinate with homeowners, attorneys, and technical experts, and ensure data accuracy and proper document formatting.

Role supports surge periods with remote or CO-office options, up to 30 hours/week for 12 weeks with potential extension.

Qualifications

• Education: High school diploma or GED required; Bachelor's degree preferred.
• Experience: 2–4 years in client services, appointment scheduling, account coordination, or administrative support.
• Technical Skills: Proficient with Google Workspace and database management systems (Quickbase, Client/Vendor Portals).
• Geographic Knowledge: Basic understanding of US geography and time zones; can estimate travel times using mapping tools.

Responsibilities

• Process incoming assignments and manage in the company database (Quickbase) and client portals upon receipt.
• Schedule, confirm, and record multi-party inspection appointments with homeowners, owners, attorneys, and experts.
• Coordinate and optimize calendars to minimize travel and maximize daily capacity.
• Maintain data accuracy and ensure formatting standards are met for reports and documents.
• Assist with onboarding and implementation of technical solutions as requested by management.

Skills

Communication

Attention to detail

Time management

Customer service

De-escalation

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Google Workspace

Quickbase

Client/Vendor Portals

Job description

Keystone Experts & Engineers is seeking a Temporary Client Services & Resource Scheduling Coordinator to manage assignments, communications, and cross-department coordination. You will schedule multi-party inspections, coordinate with homeowners, attorneys, and technical experts, and ensure data accuracy and proper document formatting.

Role supports surge periods with remote or CO-office options, up to 30 hours/week for 12 weeks with potential extension.