Remote Associate Director, Congress & Symposium Planning

Talent Groups; Boston (MA); On-site; USD 110,000 - 170,000; Part time

Job summary

Talent Groups is seeking a seasoned Events Manager to lead planning and execution of commercial meetings and congresses within a marketing operations context. You will manage venue sourcing, attendee tracking, F&B, and logistics, while coordinating cross-functional teams to align with organizational strategy.

The role emphasizes end-to-end logistics, budgeting, and compliance (Sunshine Act), with up to 40% travel to support national, regional, and local congresses.

Qualifications

• Proficient in Microsoft Office Suite and event management platforms such as CVENT.
• Highly detail-oriented with strong organizational skills across multiple projects, vendors, and priorities.
• Expert in planning, prioritization, meeting management, and execution of complex event strategies.
• Comprehensive knowledge of U.S. compliance requirements, including the Sunshine Act.
• Proven track record managing end-to-end event logistics, including national sales meetings and congresses.
• Experience building and optimizing SOPs, planning frameworks, and tracking mechanisms.
• Experience managing budgets, tracking spend, and collaborating with procurement/finance on vendor contracts.
• Ability to travel up to 40%, including overnight travel.
• Bachelor's degree required.
• Minimum 7+ years of life science industry or relevant experience, including 3+ years managing events and/or HCP engagements.

Responsibilities

• Lead end-to-end planning and execution of commercial meetings and events.
• Manage meeting logistics, including venue sourcing, attendee tracking, food & beverage, accommodations, and event materials.
• Oversee cross-functional planning teams, driving alignment and decisions on agendas.
• Develop and maintain a master project schedule across initiatives, mitigating risk and ensuring on-time delivery.
• Partner with Sales, Marketing, and Field Training teams to align events with organizational strategy.
• Manage external production and logistics vendors to ensure high-quality execution.
• Oversee the annual event planning process, including forecasting and budgeting.
• Analyze post-event feedback and data to drive continuous improvement.
• Coordinate logistics for national, regional, and local congresses, including attendee registration and hotel accommodations.
• Develop materials and processes for field teams supporting booth setup and branding at local congresses.
• Train field teams on the process for requesting participation in local congresses.
• Track attendee lists, schedules, and congress calendars for accurate planning.

Skills

Microsoft Office

Event management

Vendor management

Budgeting

Cross-functional collaboration

Travel readiness

SOPs & planning frameworks

Education

Bachelor's degree

Tools

CVENT

Job description

Talent Groups is seeking a seasoned Events Manager to lead planning and execution of commercial meetings and congresses within a marketing operations context. You will manage venue sourcing, attendee tracking, F&B, and logistics, while coordinating cross-functional teams to align with organizational strategy.

The role emphasizes end-to-end logistics, budgeting, and compliance (Sunshine Act), with up to 40% travel to support national, regional, and local congresses.