Remote Arts Contracts & Grants Operations Associate

State of New York - Arts, Council on the; New York (NY); On-site; USD 70,000 - 89,000; Full time

Job summary

The New York State Council on the Arts (NYSCA) is seeking an Arts Team Associate for Operations based in New York. You will prepare cultural service contracts, monitor results, and support contract processing and audits.

You will analyze financial information to ensure contract compliance and prepare reports on program metrics. Responsibilities include reviewing grant applications for eligibility, preparing summaries for peer panels, coordinating with the Operations team, and maintaining records

Qualifications

• Six years of specialized experience involving arts and/or cultural programs, activities, or initiatives gained in a variety of settings.
• Grant administration, including program design, application review, panel facilitation, contract administration, or grantee reporting.
• Substitutions: An associate’s degree may substitute for two years of specialized experience; a bachelor’s for four; a master’s for five; a JD for six; a Ph.D. for seven years.

Responsibilities

• Review arts and cultural grant applications and determine eligibility under statutory, regulatory, and program criteria.
• Prepare analytical summaries of applications and related materials for peer review panels.
• Work with the Operations team to support contract execution and track status of contracts.
• Enter and track contract transactions in SFS and other agency systems; review entries for accuracy.
• Confirm grantee prequalification status in contract development and processing.
• Monitor contract approvals and coordinate with internal/external agencies.
• Prepare status reports on pending contracts and flag items needing resolution.
• Assist in developing work plans and handling special assignments.

Skills

Excellent communication

Highly organized

Attention to detail

Research and analytical skills

Education

Bachelor's degree

Master's degree

JD

Ph.D.

Tools

Microsoft Office

Excel

Grants management systems

SFS (Statewide Financial System)

Job description

The New York State Council on the Arts (NYSCA) is seeking an Arts Team Associate for Operations based in New York. You will prepare cultural service contracts, monitor results, and support contract processing and audits.

You will analyze financial information to ensure contract compliance and prepare reports on program metrics. Responsibilities include reviewing grant applications for eligibility, preparing summaries for peer panels, coordinating with the Operations team, and maintaining records