Arts Contracts & Grants Operations Specialist

New York State Council on the Arts (NYSCA); New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

New York State Council on the Arts (NYSCA) is seeking an Arts Team Associate for Operations to prepare culture service contracts, monitor returns, and support contract processing and audits. The role involves financial analysis, reporting, and coordination with grantees and internal staff.

Based in Manhattan, this in-office position requires strong organizational and communication skills, as well as experience with grants management systems and SFS. Travel may be required.

Qualifications

• Six years of specialized experience in arts and/or cultural programs gained in various settings.
• Experience in grant administration, contract administration, or grantee reporting.
• Substitutions: degrees may substitute for years of experience as listed (e.g., associate degree for 2 years, bachelor’s for 4, master’s for 5, JD for 6, PhD for 7).
• Resumes must include month and year for start and end dates; indicate hours if less than full-time.

Responsibilities

• Review arts and cultural grant applications and determine eligibility under statutory, regulatory, and program criteria; identify deficiencies and guide corrective action.
• Prepare analytical summaries of applications and materials for peer review panels.
• Support all stages of contract execution, track contracts, draft communications to grantees, and ensure prompt payments.
• Enter and track contract transactions in SFS and other agency systems; review entries for accuracy.
• Confirm grantee prequalification status in contract development and processing.
• Monitor approvals with internal and external agencies including OGS, Department of Law, OSC.

Skills

Excellent communication

Highly organized

Project management

Research & analysis

Education

Bachelor’s degree substitution

Associate degree substitution

Master’s degree substitution

JD substitution

PhD substitution

Tools

Microsoft Office

Excel

Grants management systems

Job description

New York State Council on the Arts (NYSCA) is seeking an Arts Team Associate for Operations to prepare culture service contracts, monitor returns, and support contract processing and audits. The role involves financial analysis, reporting, and coordination with grantees and internal staff.

Based in Manhattan, this in-office position requires strong organizational and communication skills, as well as experience with grants management systems and SFS. Travel may be required.