Remote Accounting & Operations Coordinator

QUICK USA; New York (NY); On-site; USD 29,000 - 32,000; Full time

Job summary

QUICK USA seeks an Accounting & Administrative Coordinator to support financial operations, logistics/supply chain, and general administrative functions. This role manages accounts payable/receivable, inventory control, import/export coordination, order processing across Wholesale, Shopify, and Amazon, and day-to-day admin tasks.

A solid accounting background and ERP experience (SAP) with advanced Excel is expected.

Qualifications

• Associate's or Bachelor's degree in Business, Accounting, Logistics, or related field or 2+ years of relevant experience.
• Basic accounting/bookkeeping knowledge and ERP familiarity (SAP).
• Advanced Excel skills including VLOOKUP, XLOOKUP, Pivot Tables, and data validation.

Responsibilities

• Process and monitor wholesale orders from receipt to fulfillment and support key retail partners.
• Monitor stock levels across SAP, Shopify, Seller Cloud, Amazon; investigate inventory discrepancies.
• Coordinate daily communications with third‑party warehouses for shipments and transfers.
• Coordinate import/export activities with international teams and documentation for customs.
• Support Amazon inventory management, replenishment, and RMA processing.
• Create and track purchase orders in SAP/Seller Cloud and procure operational materials.
• Review vendor invoices, process payments, and manage vendor communications in AP.
• Issue AR invoices, record online sales, reconcile with bank deposits, and track payments.
• Gather payroll data, assist HR with time-off, and generate payroll reports.
• Reconcile receipts and generate monthly sales reports; reimbursements and cost tracking.
• Assist with tax reports, coordinate with external accountants for filings and reconciliations.
• Assist with HR onboarding, maintain attendance records, and handle office administration.

Skills

Excel

Education

Associate's or Bachelor's degree in Business/Accounting/Logistics

2+ years administrative, accounting, logistics, or order management experience

Tools

SAP

Shopify

Job description

QUICK USA seeks an Accounting & Administrative Coordinator to support financial operations, logistics/supply chain, and general administrative functions. This role manages accounts payable/receivable, inventory control, import/export coordination, order processing across Wholesale, Shopify, and Amazon, and day-to-day admin tasks.

A solid accounting background and ERP experience (SAP) with advanced Excel is expected.