Relocation Coordinator

RealtySouth; Louisville (KY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Health Savings Account

Dental insurance

Vision insurance

Life Insurance

Paid Vacation (PTO)

401(k) with employer match

Flexible Spending Account

Employee Assistance Program (EAP)

Job summary

RealtySouth seeks a relocation coordinator to counsel clients and manage referrals, coordinating with agents and broker networks to ensure a superior client experience.

You will handle administrative tasks, scheduling, reporting, and support business development by nurturing corps client relationships and exploring new referral opportunities.

Qualifications

• Bachelor’s degree not required if experience is strong.
• Two to four years of business experience is preferred.
• Real estate or relocation background is a plus.

Responsibilities

• Counsel clients and coordinate relocation processes for referrals.
• Assign sales agents and perform administrative tasks to ensure client satisfaction.
• Develop business by building corporate and referral relationships.
• Support closing arrangements, billing, and commission payouts.
• Maintain records, schedules, reports, and client files.
• Travel to branches for training, attend industry events, and pursue referrals.

Skills

Analytical skills

Problem solving

Decision making

Organization

Time management

Communication skills

Computer skills

Education

Associate degree in business or related field

Job description

Counsel clients and coordinate the relocation process for incoming and/or outgoing referrals from third-party relocation companies, broker referrals, Internet inquiries, and builder groups. Assign sales agents, perform administrative activities to ensure a superior client experience, and support business development efforts by building relationships and identifying new referral opportunities.

Job Duties and Responsibilities (Essential Job Functions)

Common activities are listed below: actual position responsibilities may vary. Please refer to manager or human resources for specific duties and performance expectations of the position.

1. Client Service (40-45%)

• Field leads for incoming and/or outgoing referrals, assess client needs, respond to inquiries and counsel client throughout relocation process.
• Assign sales associate.
• Review broker price opinions.
• Facilitate communication between all parties and routinely follow up with client and sales agent.
• Assist in contract presentation.
• Establish and foster relationships with other coordinators in the LeadingRE ® network and mobility industry to expand company exposure and facilitate referral if client is outside of the HomeServices service areas.

2. Administrative (40-45%)

• Facilitate closing arrangements, final billings and commission payouts.
• Maintain records, data base, client files and generate reports.
• Schedule meetings and perform general office tasks.
• Handle correspondence, support other relocation staff and assist with special projects.
• May prepare newcomer packets and mailings for clients.
• May assist with household goods movement, rental referral and property management: maintenance, repair, utilities.

3. Business Development (10-15%)

• Establish, develop, and maintain relationships with corporate clients, relocation management companies, and other third-party contacts within mobility and referral networks to strengthen partnerships and increase company exposure.
• Identify and pursue new referral business opportunities through existing and prospective corporate clients, relocation management companies, and broker-to-broker referral networks to support business growth.

4. Perform additional responsibilities as requested or assigned. (0-5%)

May also perform the following duties and responsibilities.

May Also Perform the Following Duties and Responsibilities

The following duties and responsibilities may or may not be performed by job incumbents at different locations. Please refer to your manager or human resources to determine which of these functions apply to you.

1. Sales and service

• Travel to branch and/or franchise offices to provide agent training and information on referral opportunities, processes, and procedures.
• Attend industry networking events, conferences, and business functions, including travel as needed, to establish and strengthen professional relationships, increase company visibility, and identify new referral business opportunities.
• Develop and follow-up on leads using telephone, e-mail and postal mail contact.
• Provide information and/or offer services such as mortgage, title and insurance.

Performance Expectations

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Qualifications

Education:

• Associate degree in business or related field or equivalent knowledge and work experience.

Experience:

• Two to four years business experience.
• Real estate or relocation background preferred.

Knowledge and Skills:

• Effective analytical, problem-solving and decision making skills.
• Ability to prioritize and handle multiple tasks and projects concurrently. Good organization and time management skills.
• Strong computer and communication skills.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.