Religious Education Administrative Assistant

Catholic; Encinitas (CA); Hybrid; USD 25,000 - 28,000; Part time

Job summary

St. John the Evangelist Catholic Church in Encinitas, CA seeks a part-time Parish Religious Education Administrative Assistant to support the Director of Religious Education and provide clerical help for the religious education program.

You will manage registrations and fees, input data into Excel, maintain student and volunteer records, mail sacramental notices, coordinate with catechists, and assist with Safe Environment records. English/Spanish bilingual is preferred.

Qualifications

• Experience with church registrations and data entry into Excel.
• Maintain student and volunteer records and attendance.
• Bilingual English/Spanish preferred.

Responsibilities

• Assist with registration for Religious Education programs and collect fees.
• Manage records of students and attendance.
• Input sacramental information into Excel and forward to Parish Office.
• Mail sacramental notifications.
• Maintain volunteer records and coordinate with Business Manager.

Skills

Data entry

Office administration

Bilingual English/Spanish

Microsoft Office

Education

Certified Basic Catechist with Diocese of San Diego

Tools

Microsoft Office

Job description

Parish Name: St. John the Evangelist Catholic Church
Location: 1001 Encinitas Blvd, Encinitas, CA 92024
Reports to: Director of Religious Education
Employment Type: Part-time (approx. 15 hour/week)
FLSA Status: Non-exempt; hourly
Pay Rate: $18/hr. – $20/hr.

Position Summary

The Saint John the Evangelist Parish Religious Education Administrative Assistant is responsible for supporting the Director of Religious Education (DRE) and clerical duties in support of the religious education program. May also provide support to the Young Adult Ministry as needed.

Primary Responsibilities

• Assist with registration for all Religious Education programs, including collection of registration information and fees, program placement of students, filing and data input into Excel, collection of prior sacrament certificates/birth certificate copies, dissemination of pertinent information to catechists (allergies, medical issues, custody issues, special needs, etc.).
• Manage records of students, including attendance
• Input sacramental (First Communion and Reconciliation) information into Excel spreadsheet to turn into Parish Office along with prior certificate copies.
• Mail out sacramental notifications.
• Maintain record of volunteers, CMG coordination with Business Manager and volunteer assignments
• Support Director of Religious Education as needed.
• Prepares, distributes, records and maintains files for the Safe Environment program.
• Serve as office receptionist for all RE departments (answer phones, emails, make copies, scan documents, etc.)
• Manage all mailings (certificates, tuition balances, catechist letters, etc.)
• Communicate with the main parish office when needed.
• Maintain classroom supply cupboards and prepare and distribute all classroom and teaching supplies.
• Responsible for maintaining all emergency records and having them on hand during sessions.
• Responsible for ordering and preparation of most supplies for family sacramental meetings, retreats, special projects, assemblies, parent meetings, reconciliation services, Bible Camp, etc...
• Assist with set up and take down for family meetings, retreats, special assemblies, Bible Camp, etc.…
• Attends and assists at all Religious Education program activities as needed, including on evenings and weekends.
• Oversees check-out and return of resource library books and materials.
• Assist with transfer letters for transferring families.
• Assist DRE with notifying families of missed meetings.
• Assist DRE with tuition reminders for families with outstanding balances via email/mail.
• Assist with vacation bible school planning and activities.
• Other duties as needed.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Computer skills in Microsoft Office products
• Bilingual in English and Spanish preferred
• Certified Basic Catechist with Diocese of San Diego

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the Saint John the Evangelist facility to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must be able to climb stairs. The employee must occasionally lift and/or move up to 25 pounds.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

St. John the Evangelist Catholic Church, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.